Debtors Clerk

Boardroom Appointments; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A recruitment agency in Cape Town seeks a Debtors Clerk to manage the complete debtors function. The role involves ensuring accurate recording of invoices, monitoring accounts, collecting overdue payments, and reporting. Candidates should have 3-5 years of relevant experience, strong communication skills in English and Afrikaans, and proficiency in MS Office. This position offers the opportunity to work in a dynamic environment where attention to detail is crucial.

Qualifications

• 3-5 years experience in a similar role (Client Service / Debt Collection).
• Previous debt collection experience and techniques advantageous.

Responsibilities

• Complete debtors function.
• Ensure timeous and accurate recording of all invoices.
• Monitor accounts to ensure timely payments.
• Administer debt collection follow-ups.
• Collect overdue monies and flag overdue accounts.
• Daily, weekly, and monthly reporting.

Skills

Excellent verbal and written communication in English and Afrikaans

Good time management skills

Ability to handle conflict situations

Strong listening skills

Impeccable business acumen

Strong documentation skills

Excellent negotiation skills

Education

Matric or equivalent qualifications

Tertiary qualification (desirable but not essential)

Tools

MS Office

IT packages

Job description

Debtors Clerk

Areas of Responsibility:

• Complete debtors function
• Ensure timeous and accurate recording of all invoices, debit, and credit notes
• Monitor accounts to ensure that payments are received timeously and are up to date
• Administer Debtors / Debt collection follow up on outstanding accounts
• Collect overdue monies and timeously flag overdue accounts to relevant staff and management
• Daily, weekly, and monthly reporting including age analysis, reconciliations, processing
• Accurate and constant follow up with customers regarding outstanding payments
• Deal with queries from clients and reconcile customer accounts where necessary
• Filing and ensuring all documentation sequence is controlled
• Opening new accounts
• Daily and monthly reporting to management

Knowledge, Skills, and Experience Required:

• Excellent verbal and written communication in English and Afrikaans
• Good time management skills, with ability to manage self and prioritise tasks
• Ability to handle and deal with conflict situations
• Strong listening skills
• Matric or equivalent qualifications
• Tertiary qualification (desirable but not essential)
• Good working knowledge of MS Office and IT packages
• Computer literacy
• Impeccable business acumen in both written and verbal communication
• Strong documentation skills
• 3-5 years experience in a similar role (Client Service / Debt Collection)
• Previous debt collection experience and techniques advantageous
• Excellent negotiation and communication skills