Debtors Clerk

Insphired Recruitment; Cape Town; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A recruitment agency in South Africa is seeking an experienced Debtors Clerk to manage accounts receivable for a client in the hospitality industry. The role requires a diploma in accounting and at least 3 years of relevant experience, ideally in luxury hospitality. Strong knowledge of financial systems and excellent organizational skills are essential. The position offers competitive remuneration with medical aid and pension fund contributions.

Benefits

Medical aid

Pension fund contributions

Qualifications

• Minimum of 3 years of experience in accounts receivable or debtors' management.
• Preference for candidates with experience in a 5-star hotel or luxury hospitality.
• High level of integrity and professionalism in dealing with financial data.

Responsibilities

• Process and manage all invoices, payments, and receipts related to guest accounts.
• Follow up on outstanding debts and manage overdue accounts.
• Prepare monthly debtor reports and summaries for review.

Skills

Attention to detail

Analytical skills

Interpersonal skills

Organizational skills

Education

Diploma or Certificate in Accounting or Finance

Tools

Opera

Sun Systems

Excel

Job description

Our client in the Hospitality industry is currently looking for a Debtors Clerk, in Cape Town, Western Cape.

Responsibilities

• Full-Function Accounts Receivable: Process and manage all invoices, payments, and receipts related to guest accounts and external business partners.
• Ensure accurate and timely issuing of invoices and statements to clients.
• Follow up on outstanding debts and manage overdue accounts according to hotel policies.
• Age Analysis & Management: Perform regular age analysis to monitor outstanding debts and proactively manage collections.
• Review debtors' aging reports to identify and resolve any issues with overdue accounts.
• Liaise with guests and corporate clients regarding overdue accounts and resolve payment discrepancies.
• Debtors & Bank Reconciliations: Reconcile debtor accounts on a monthly basis, ensuring all payments and credits are accurately allocated.
• Perform daily bank reconciliations to ensure the accuracy of payments received and recorded.
• Investigate and resolve any discrepancies or anomalies in accounts receivable records and bank statements.
• Financial Reporting & Administration: Prepare monthly debtor reports and summaries for review by the Financial Controller.
• Maintain accurate records of all debtors and ensure all documentation is properly filed and accessible for audit purposes.
• Support internal and external audits by providing documentation and responding to queries as required.
• Customer Service & Communication: Maintain open communication with guests, corporate clients, and internal departments to ensure timely resolution of queries.
• Provide exceptional customer service in all financial dealings with guests and business partners.
• Liaise with other departments to resolve billing issues and ensure smooth coordination between finance and operations.

Requirements

• Diploma or Certificate in Accounting, Finance, or related field.
• Minimum of 3 years of experience in accounts receivable or debtors' management, with preference for candidates with experience in a 5-star hotel or luxury hospitality.
• Strong knowledge of financial accounting systems (e.g., Opera, Sun Systems) and advanced proficiency in Excel.
• Excellent attention to detail, problem-solving, and organizational skills.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
• Key Competencies: Strong analytical and reconciliation skills.
• Excellent communication and interpersonal skills.
• High level of integrity and professionalism in dealing with financial data.
• Ability to work independently and as part of a team.
• Time management and multitasking abilities.

Remuneration

Up to R per month. Medical aid and pension fund contributions.