Debtors Assistant

West Coast Personnel; Wes-Kaap; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A civil construction company is seeking an organised and analytical Debtors Assistant to support their finance team. The successful candidate will be responsible for maintaining customer accounts, processing invoices, and following up on overdue accounts. Applicants should have 2–4 years of experience in finance administration, and ideally possess strong accounting knowledge and proficiency in MS Excel. This position offers a dynamic work environment within the construction industry, requiring excellent communication skills and a problem-solving ability.

Qualifications

• 2–4 years’ experience in Debtors, Accounts, or Finance Admin.
• Experience in construction, engineering, or project-based environments advantageous.
• Strong accounting knowledge and attention to detail.

Responsibilities

• Process and issue accurate invoices, credit notes, and statements.
• Maintain customer accounts and reconcile monthly balances.
• Monitor overdue accounts and follow up with clients.
• Prepare weekly/monthly aged debtor reports with commentary.

Skills

Organisational skills

Analytical skills

Excellent communication

Problem-solving ability

Education

Grade 12 / Matric

Tools

MS Excel

Sage

Pastel

Job description

A Civil Construction Company is looking for an organised, analytical, and customer‑focused Debtors Assistant to join the finance team. The successful candidate will play a key role in supporting the full debtor’s function, ensuring accurate billing, timely collections, and professional handling of all customer account matters. This role requires a strong understanding of financial processes, excellent communication skills, and the ability to work in a high‑volume, deadline‑driven environment typical of the construction industry.

Key Responsibilities

Billing & Invoicing

• Process and issue accurate customer invoices, credit notes, and monthly statements
• Ensure all supporting documentation is complete and approvals are followed

Debtors Account Management

• Maintain customer accounts, allocate payments, and reconcile monthly balances
• Ensure compliance with financial controls and audit requirements

Collections & Follow‑Up

• Monitor overdue accounts and follow up with clients
• Document communications and elevate issues when needed
• Build professional relationships to resolve queries efficiently

Reporting & Analysis

• Prepare weekly/monthly aged debtor reports with commentary
• Highlight risks and assist with month‑end closing and audits
• Query Resolution & Customer Support
• Investigate account discrepancies with internal teams
• Respond to client enquiries on invoices, statements, and balances

Administrative Duties

• Maintain filing and archival systems
• Support Finance Team with ad‑hoc administrative tasks

Minimum Requirements

• Grade 12 / Matric (Accounting subjects advantageous)
• 2–4 years’ experience in Debtors, Accounts, or Finance Admin
• Experience in construction, engineering, or project‑based environments advantageous
• Proficient in MS Excel; knowledge of Sage, Pastel or similar
• Strong accounting knowledge, attention to detail, and organisational skills
• Excellent communication, professionalism, and problem‑solving ability
• Integrity, reliability, and a strong work ethic