Debtors Administrator

Synergy Jobs (Pty) Ltd; Cullinan; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading jobs agency in South Africa seeks a Debtors Administrator to oversee debtors' management and ensure customer satisfaction. This role involves allocating receipts, producing daily age analyses, and handling queries professionally. Candidates should possess a minimum of Grade 12 with accounting as a subject and ideally hold a financial degree or diploma. Experience in accounting/debtors for 3-5 years is required, preferably including FMCG and proficiency in Excel and Sage Evolution. The position offers an 8-hour workday from Monday to Friday.

Qualifications

• Grade 12 with accounting as subject is required.
• Financial degree/diploma or studying towards it will be advantageous.
• 3-5 years accounting/debtors experience is necessary.
• Experience in FMCG is highly advantageous.

Responsibilities

• Identify and allocate receipts against relevant debtor accounts.
• Produce daily age analysis to manage outstanding debtors over terms and limits.
• Distribute statements to debtors for collection according to agreed processes.
• Identify overdue debtors for follow-up.
• Handle all documentation daily as per procedure.

Skills

Numerical Literacy

Customer Relations

Document Control

Excel

Education

Grade 12 with accounting as subject

Financial degree/diploma (advantageous)

Tools

Excel

Sage Evolution

Business Central

Job description

POSITION: Debtors Administrator

LOCATION: Cullinan

REPORTING TO: Financial Accountant

Job Purpose

Responsible for the company’s and subsidiaries’ debtors’ management to mutual satisfaction of company and customers.

Output

Debtors Age Analysis

• Identify and allocate receipts against relevant debtor accounts.
• Produce daily age analysis to manage outstanding debtors over terms and limits.
• Distribute statements to debtors for collection according to agreed processes and procedures.
• Identify overdue debtors for telephonic / electronic follow-up.
• Generating invoices and credit notes on the Meat Matrix and Evolution/Business Central system.
• Quality claims & sample account management.

Managing Debtors’ Queries

• Ensure professional engagement with all stakeholders.
• Log queries according to system procedures.
• Investigate route-cause of query.
• Resolving / channeling all queries received to the correct parties.
• Follow-up actions to ensure that queries are resolved timeously.

Document Control

• Daily filing of all supporting documentation according to agreed procedure.

Working days and hours

• Working an 8-hour working day excluding lunch time for example from 07h00 – 16h00, Monday to Friday.

Minimum Requirements

Qualification details

• Grade 12 with accounting as subject is required.
• Financial degree / diploma or studying towards it will be advantageous.

Experience

• 3 – 5 years accounting/debtors experience.
• 3 – 5 years FMCG experience will be highly advantageous.
• 3 – 5 years experience in working on excel and Sage Evolution or Business Central.

Functional Competencies

• Document Control
• Customer Relations
• Numerical Literacy
• Excel