Debtors Administrator

Time Personnel; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency is seeking a Debtors Administrator for their client in Cape Town. The role requires managing the complete debtors function, demanding excellent organization and time management skills. Candidates should have 3-5 years in debtors/accounts receivable, proficiency in Excel, and Sage Evolution proficiency is a plus. Key responsibilities include preparing billing, posting invoices, and following up on outstanding debts. If you have strong communication skills and the ability to work under pressure, this position could be ideal for you.

Qualifications

• 3-5 years of debtors/accounts receivable experience.
• Methodical and able to process paperwork accurately within deadlines.
• Understanding of Logistic and Warehousing concepts is advantageous.

Responsibilities

• Obtain relevant information for billing purposes.
• Prepare and send billing for approval.
• Post all invoices and credit notes related to debtors.
• Follow up on outstanding debtors and payment dates.
• Assist with audit processes and queries.

Skills

Debtors management

Excellent communication

Organizational skills

Time management

Ability to multitask

Education

Grade 12 qualification

Bookkeeping/accounting qualification

Tools

MS Excel (advanced)

MS Word

Sage Evolution ERP

Job description

Debtors Administrator required in Parow, Cape Town.

Do you have experience in the full Debtors function? Our client in the Northern Suburbs of Cape Town is seeking an experienced, detail-oriented professional to manage the full debtors function.

The position requires excellent organisational abilities and strong time management skills to efficiently handle high volumes of documentation.

If you are a confident communicator, especially when it comes to following up on payments, this role is ideal for you.

Requirements:

• Grade 12, and a bookkeeping / accounting qualification will be an advantage
• 3 –5 years of debtors / accounts receivable experience
• Computer literacy: MS Word, MS Excel (advanced ESSENTIAL), MS Outlook
• Sage Evolution ERP knowledge will be a strong advantage (other ERP exposure will be considered)
• Strong understanding of the full debtors function
• Be able to process high volumes of paperwork accurately within set deadlines
• Excellent communication skills are essential, both verbal and written
• Understanding of the Logistic and Warehousing industry concepts would be highly advantageous, but not necessary
• Methodical, and understand the follow-up and follow-through process
• Excellent planning, organisational and time management skills (able to multitask and prioritise)
• Ability to work well under pressure, and understands the importance of deadlines
• Be prepared to work overtime from time to time

Duties and Responsibilities:

• Obtaining of relevant information required for billing purposes
• Preparation of billing and sending it on for approval
• Posting of all invoices and credit notes relating to debtors once approved
• Sending of statements, invoices and credit notes to debtors on a weekly/monthly basis, timeously
• Regular follow-up and reporting on outstanding debtors and expected payment dates
• Ensure outstanding amounts are chased up and paid, and keeping managers informed of any issues
• Capturing of receipts from debtors daily and clearing of the unallocated receipts control account
• Performance of credit checks required for new debtors
• Confirming/checking of Trade reference info and assisting with Trade references
• Sending account approval letters to customers
• Loading of new approved debtors on Sage Evolution, maintaining debtors’ files and saving supporting documentation
• Assisting with billing and debtor-related queries
• Assistance with audit process and selections about debtors
• Sending of monthly ageing, and managing alerts in order to elevate where needed