Debtors Administation Clerk

Helderberg Personnel; Cape Town; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A recruitment agency is seeking a Debtors Administration Clerk in Western Cape, Cape Town. The role involves administrative support for debtors functions, including invoicing and maintenance of accounts. Ideal candidates will have a Matric / NQF4 qualification, at least 2 years of experience, and proficiency in MS Office. The position offers a dynamic work environment with deadlines and various responsibilities.

Qualifications

• Minimum 2 years relevant experience.
• Strong administrative and organisational abilities.
• Computer literacy required.

Responsibilities

• Provide administrative support to the debtors function.
• Process customer invoices on finance systems.
• Capture and maintain information on spreadsheets.

Skills

Strong administrative abilities

Excellent written communication skills

Excellent verbal communication skills

Typing and numeric accuracy

Deadline driven

Education

Matric / NQF4 qualification

Finance qualification

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Job description

Job title: Debtors Administation Clerk

Job Location: Western Cape, Cape Town

Deadline: November 16, 2025

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Purpose of the role

To provide administrative support to the debtors function including capturing new account applications, performing credit checks, maintaining accounts, processing refunds and assisting with invoicing, records and related administration

Key responsibilities include but are not limited to

• Administration
• Process customer invoices on finance systems
• Retrieve and distribute copies of customer invoices via scan, email, post or delivery
• Process customer refunds
• Receive and capture new customer account applications
• Perform KI and ITC reports on new account applicants
• Upload scanned applications to customer accounts
• Issue customer letters confirming new account details
• Perform account maintenance including address changes, VAT registration and name changes
• Authorise COD and contract customer workflows
• Email, fax and post a range of customer, supplier and internal documents
• Capture and maintain information on spreadsheets and systems
• Assist credit controllers with goods receipting of invoices
• Allocate customer payments

Criteria

• Matric / NQF4 qualification
• Finance qualification an advantage
• Minimum 2 years relevant experience
• Strong administrative and organisational abilities
• Excellent written and verbal communication skills
• Computer literacy in MS Office (Word, Excel, Outlook, PowerPoint)
• Typing and numeric accuracy
• Deadline driven

Deadline : 29th October,2025