Data Coordinator

Somewhere; Johannesburg; Remote; ZAR 30 000 - 50 000; Full time

Job summary

A growing company is looking for a Data Coordinator to ensure smooth day-to-day operations through precise data entry, inventory management, and operational support. The role requires strong organizational skills and proficiency with data software. Ideal candidates will have a Bachelor's degree and 2-4 years of experience, working in a fast-paced environment. The position supports remote work and offers a full-time, independent contractor arrangement.

Qualifications

• 2–4 years of experience in data coordination or operations support.
• Strong technical proficiency with spreadsheets and business software.
• Experience in fast-paced environments with cross-functional teams.

Responsibilities

• Enter data into company systems with speed and accuracy.
• Track and update inventory levels in real time.
• Assist with scheduling and task creation for service teams.
• Process and apply payments accurately in the system.

Skills

Data entry

Organizational abilities

Multitasking

Proficiency with spreadsheets

Education

Bachelor’s degree in Business Administration or related field

Tools

ServiceTitan

Slack

Avoca

DesignGuru

Job description

Job Title: Data Coordinator

Type: Full-time, Independent Contractor

Location: Remote

Work Hours: 9:00 AM – 5:00 PM Eastern Time (ET)

Overview

We are seeking a highly organized and detail-oriented Data Coordinator to join our team. This role is critical to ensuring smooth day-to-day operations through accurate data entry, inventory tracking, and operational support. If you thrive on completing checklists and keeping systems running efficiently, this could be the perfect role for you!

Key Responsibilities

• Data Entry & Verification
  • Enter data into company systems with speed and accuracy.
  • Verify information sources related to jobs, inventory, calls, and emails.
• Inventory Management
  • Track and update inventory levels in real time.
  • Create and process purchase orders.
  • Coordinate stock needs with field staff and update truck inventories.
• Operations Support
  • Assist with scheduling and task creation for service teams.
  • Manage and organize job-related data, paperwork, and digital files.
  • Monitor call logs and email inboxes as needed.
• Financial Processing
  • Process and apply payments accurately in the system.
  • Track and reconcile service payment plans for accuracy and reporting.

What Makes You a Great Fit

• Strong skills in data entry, office operations, or inventory management.
• Excellent attention to detail and organizational abilities.
• Comfortable multitasking across different departments.
• Proficiency with spreadsheets, databases, and digital tools.

Software Stack You’ll Use

• ServiceTitan – core platform for inventory management, job details, client forms, paperwork, reporting, and data cleanup.
• Slack – internal team communication.
• Avoca – AI-powered after-hours answering service for call and voicemail management.
• DesignGuru – platform for coordinating with graphic designers.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Operations, or a related field preferred.
• 2–4 years of experience in data coordination, operations support, or inventory management.
• Strong technical proficiency with spreadsheets and business software.
• Experience working in fast-paced environments with cross-functional teams.