Data Centre Administrator

Teraco; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading data center company in South Africa is seeking a candidate to provide comprehensive administrative support to the Data Centre Manager and Site Supervisor. Responsibilities include scheduling meetings, managing training, overseeing daily team activities, and ensuring compliance with safety standards. Ideal candidates should be proactive and organized, ready to handle diverse administrative tasks efficiently.

Responsibilities

• Support the Data Centre Manager & Site Supervisor with administrative duties.
• Schedule Meetings, Appointments & Site access.
• Compile Meeting Minutes & Distribute.
• Prepare Training Packs and organisational reports as needed.
• Manage Departmental Internal & External Training.
• Responsible for managing Duty roster.
• Request quotations, Raise Purchase Orders & Processing invoices.
• Responsible for all testing instruments databases and calibration.
• Managing Tools, Uniform & Health & Safety Registers.
• Keep stock of office supplies, tools, PPE & Maintenance items.
• Shipping stock to and from branches.
• Purchasing and managing stock and conducting monthly stock control.
• Printing, scanning and uploading job cards to asset management systems.
• Collaborate with on-site maintenance team and external contractors.
• Schedule and manage site Planned & Unplanned maintenance events.
• Review working methods to ensure SLA's are achieved.
• Oversee daily activity of the teams and schedule jobs accordingly.
• Creating, following up, updating tickets & Closing of tickets.
• Managing & Updating of Incoming Alarms & dispatching.
• Logging call outs and closing jobs.
• Client notifications to be sent.
• Client specific incident reporting in the event of issues arising on site.
• Assisting with Ad hoc duties.
• Updating internal communication groups.
• Ensuring handovers are compiled and actioned.
• Weekly Ticket reporting to be presented to Data Centre Manager.

Job description

OBJECTIVES

• MAIN FUNCTIONS OF THE JOB


• Support the Data Centre Manager & Site Supervisor with administrative duties


• Schedule Meetings, Appointments & Site access (Internal & External)


• Compile Meeting Minutes & Distribute


• Prepare Training Packs and organisational reports as needed


• Manage Departmental Internal & External Training


• Responsible for managing Duty roster


• Request quotations, Raise Purchase Orders & Processing invoices


• Responsible for all testing instruments databases and calibration thereof


• Managing Tools, Uniform & Health & Safety Registers in line with Health & Safety


• Keep stock of office supplies, tools, PPE & Maintenance items and place orders when necessary


• Shipping stock to and from branches


• Purchasing and managing stock and conducting monthly stock control


• Printing, scanning and uploading job cards and all other documentation to asset management systems


• Collaborate with on-site maintenance team and external contractors to ensure that company assets are repaired and maintained to meet company standards


• Schedule and manage site Planned & Unplanned maintenance events and updating Maintenance calendar


• Review working methods to ensure all SLA’s are achieved


• Oversee daily activity of the teams and schedule jobs accordingly


• Creating, following up, updating tickets & Closing of tickets


• Managing & Updating of Incoming Alarms & dispatching


• Logging call outs and closing jobs


• Client notifications to be sent


• Client specific incident reporting in the event of issues arising on site


• Assisting with Ad hoc duties


• Updating internal communication groups when issues arise


• Ensuring handovers are compiled and actioned and followed through


• Weekly Ticket reporting to be presented to Data Centre Manager with status