Creditors Sundry Clerk

Cashbuild; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading construction supply company is seeking a Creditors Sundry Clerk to manage the full function of sundry creditors. Responsibilities include processing supplier invoices, resolving internal customer queries, and maintaining supplier databases. The role requires a minimum Grade 12 qualification and two years of related experience, along with skills in planning, communication, and attention to detail. Proficiency in advanced Microsoft Excel is essential. Join a dynamic team dedicated to quality and client service in Johannesburg.

Qualifications

• Two years work related experience required.
• Must be deadline and result driven.
• Experience with Microsoft Excel at an advanced level is crucial.

Responsibilities

• Manage and control the full function of sundry creditors.
• Ensure suppliers invoices are processed correctly.
• Assist with and resolve internal customer queries.

Skills

Assertiveness

Attention to detail

Computer literacy

Excellent communication skills

Planning

Integrity

Client focus

Education

Minimum Grade 12 / NQF 4

Job description

Description

About the job Creditors Sundry Clerk(External Applications Only)

Manage and control the full function of sundry creditors.

Requirement

• Minimum Grade 12 / NQF 4
• Two years work related experience
• Deadline and result driven
• Assertiveness, pro-active and excellent communication skills
• Attention to detail and ability to spot risks and opportunities
• Computer literacy – advanced Microsoft Excel skills

Key Performance Area

Administration

• Ensure suppliers invoices are received and processed correctly on the system
• Ensure all unmatched invoices are correctly distributed to relevant departments and stores and resolved timeously
• Ensure all documents are correctly filed and sent to warehouse
• Perform monthly reconciliations between supplier statement and Cashbuild accounts payable.
• Maintain suppliers database
• Prepare weekly / monthly cheque requisitions for payment
• Second weekly performance criteria reporting to Recon Manager and Team Leader
• Ensure all documents are scanned and saved on the server
• Prepare all ad hoc tasks, as requested

Telephone Recover

• Reconciliation of telephone and consumer accounts and provide finance with GL allocations
• Prepare and submit all consumer recoveries
• Prepare telephone and consumer journal and payments
• Ensure all documents are scanned and saved on the server

Customer Service

• Assist with and resolve internal customer queries and complaints
• Assist with and resolve supplier queries

Competencies

Planning

• Systematically organising activities and setting time frames, setting priorities.
• Ensures that the necessary means to perform the job are available on time.
• Puts matters in an efficient order when planning.
• Makes the plan understandable for everyone involved.
• Makes, and maintains a realistic plan.
• Sets priorities.

Devotion to quality

• Demanding a high quality of provided products and services and acting accordingly.
• Has high quality standards for the work of others.
• Has high quality standards for his/her own work.
• Delivers the quality that was agreed and that is expected by the other party.
• Sees and uses opportunities to improve the quality of what is delivered.

Performing under pressure

• Maintaining an effective performance under pressure, or when faced with setbacks or disappointment.
• delivers good results under pressure.
• persists when faced with setbacks.
• continues to do the right thing under pressure, without making mistakes.
• maintains an even performance under pressure.

Flexibility

• Being able to change one's own behaviour or approach in order to achieve a certain objective.
• flexibly handles matters that turn out differently than anticipated.
• accepts that there are different ways to reach a certain goal.
• changes the approach when things fail, in order to secure the end result.
• adjusts priorities when circumstances require

Providing feedback

• Giving scope to others by sharing one's views on their performance.
• Provides others with insight in the effectiveness of their performance.
• Provides feedback regularly.
• Provides feedback that people consider useful.
• Isn't afraid to use feedback to bring up subjects that are negative or sensitive.
• Provides specific feedback.

Integrity

• Complying with generally accepted standards in activities related to the position.
• keeps promises.
• creates realistic expectations.
• is sincere.
• handles sensitive information carefully.
• shows awareness of values, indicates when boundaries are crossed.

Accuracy

• Effectively handling detailed information and being consistently attentive to details.
• Works in an orderly fashion.
• Ensures that matters are handled in an orderly and accurate manner from start to finish.
• Prevents mistakes.
• Invests energy in checking his/her work for mistakes.

Client focus

• Identifying and actively responding to clients' wishes and needs.
• Deals with clients in a friendly manner.
• Shows involvement in the client's problem.
• Makes clients feel welcome.
• Approaches the client's question with a can-do mentality

Personal development

• Being aware of one's own strengths and weaknesses: consciously working on personal development.
• Is focused on self-broadening and/or gaining more in-depth knowledge.
• Follows relevant training programmes and/or looks for opportunities to gain experience.
• Seeks and uses opportunities for personal development.
• Asks for feedback in order to learn