Creditors Sundry Clerk

Cashbuild Limited; Johannesburg; On-site; ZAR 150 000 - 200 000; Full time

Job summary

A leading construction materials retailer in Johannesburg is seeking a Creditors Sundry Clerk to manage sundry creditors and ensure supplier invoices are processed accurately. The ideal candidate should have at least two years of related experience and advanced Excel skills, while being deadline-driven and possessing excellent communication abilities. Responsibilities include resolving queries and conducting reconciliations, ensuring all documents are managed efficiently, and maintaining high-quality standards of service.

Qualifications

• Two years work related experience.

Responsibilities

• Manage and control the full function of sundry creditors.
• Ensure suppliers invoices are processed correctly.
• Assist with and resolve internal customer queries and complaints.

Skills

Deadline and result driven

Assertiveness

Pro-active

Excellent communication skills

Attention to detail

Computer literacy – advanced Microsoft Excel skills

Job description

Creditors Sundry Clerk (External Applications Only)

Description

Manage and control the full function of sundry creditors.

Requirements

• Two years work related experience
• Deadline and result driven
• Assertiveness, pro-active and excellent communication skills
• Attention to detail and ability to spot risks and opportunities
• Computer literacy – advanced Microsoft Excel skills

Key Performance Area

Administration

• Ensure suppliers invoices are received and processed correctly on the system
• Ensure all unmatched invoices are correctly distributed to relevant departments and stores and resolved timeously
• Ensure all documents are correctly filed and sent to warehouse
• Perform monthly reconciliations between supplier statement and Cashbuild accounts payable
• Prepare weekly and monthly cheque requisitions for payment
• Second weekly performance criteria reporting to Recon Manager and Team Leader
• Ensure all documents are scanned and saved on the server
• Prepare all ad‑hoc tasks, as requested

Telephone Recover

• Reconciliation of telephone and consumer accounts and provide finance with GL allocations
• Prepare and submit all consumer recoveries
• Prepare telephone and consumer journal and payments
• Ensure all documents are scanned and saved on the server

Customer Service

• Assist with and resolve internal customer queries and complaints
• Assist with and resolve supplier queries

Planning

• Systematically organising activities and setting time frames, setting priorities.
• Ensures that the necessary means to perform the job are available on time.
• Puts matters in an efficient order when planning.
• Makes the plan understandable for everyone involved.
• Makes, and maintains a realistic plan.
• Sets priorities.
• Demanding a high quality of provided products and services and acting accordingly.
• Has high quality standards for the work of others.
• Has high quality standards for his/her own work.
• Delivers the quality that was agreed and that is expected by the other party.
• Sees and uses opportunities to improve the quality of what is delivered.

Performing under pressure

• Maintaining an effective performance under pressure, or when faced with setbacks or disappointment.
• delivers good results under pressure.
• persists when faced with setbacks.
• continues to do the right thing under pressure, without making mistakes.
• maintains an even performance under pressure.

Flexibility

• Being able to change one's own behaviour or approach in order to achieve a certain objective.
• flexibly handles matters that turn out differently than anticipated.
• accepts that there are different ways to reach a certain goal.
• changes the approach when things fail, in order to secure the end result.
• adjusts priorities when circumstances require

Providing feedback

• Giving scope to others by sharing one's views on their performance.
• Provides others with insight in the effectiveness of their performance.
• Provides feedback regularly.
• Provides feedback that people consider useful.
• Isn't afraid to use feedback to bring up subjects that are negative or sensitive.
• Provides specific feedback.

Integrity

• Complying with generally accepted standards in activities related to the position.
• creates realistic expectations.
• is sincere.
• handles sensitive information carefully.
• shows awareness of values, indicates when boundaries are crossed.

Accuracy

• Effectively handling detailed information and being consistently attentive to details.
• Works in an orderly fashion.
• Ensures that matters are handled in an orderly and accurate manner from start to finish.
• Prevents mistakes.
• Invests energy in checking his/her work for mistakes.

Client focus

• Identifying and actively responding to clients' wishes and needs.
• Deals with clients in a friendly manner.
• Shows involvement in the client's problem.
• Makes clients feel welcome.
• Approaches the client's question with a can‑do mentality
• Being aware of one's own strengths and weaknesses: consciously working on personal development.
• Is focused on self‑broadening and/or gaining more in-depth knowledge.
• Follows relevant training programmes and/or looks for opportunities to gain experience.
• Seeks and uses opportunities for personal development.