Creditors Clerk

Netcare; South Africa; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Netcare is seeking a Creditors Clerk to manage accounts payable for selected hospitals/clinics in a region. You will ensure timely, accurate invoice verification and payments, while maintaining supplier relationships and meticulous record-keeping.

The role requires 5 years of creditors experience, strong Excel skills, and knowledge of accounting packages to support accurate month-end reporting and reconciliations.

Qualifications

• Essential: Grade 12 or equivalent NQF 4 qualifications.
• Essential: 5 years creditors experience and experience with high volumes.
• Proficient in MS Excel and accounting packages.

Responsibilities

• Full function of creditors up to pre-payment level for consolidation group payments.
• Liaise with hospitals/clinics to ensure invoices are received for 3-way match (invoice verification).
• Ensure GR/IR accounts are cleared by month-end.
• Collate supplier statements and ensure discounts are not forfeited.
• Complete month-end deadlines and follow CPD and CSA policies.

Skills

Accounts payable

Invoice verification

Excel

Attention to detail

Teamwork

Education

Grade 12 or equivalent NQF 4

Tools

Accounting packages

Microsoft Excel

Job description

We provide meaningful careers that connect people with purpose.

We are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity.

Netcare invites you to be part of our journey.

ROLE SUMMARY

The Creditors Clerk is responsible for ensuring that the accounts payable are completed in a prompt, consistent and correct manner and to manage electronic payments in the correct payment terms.

He/she will be responsible for accounts payable specifically related to selected hospitals or clinics in a region.
He/she will be responsible for all management reports for these selected hospitals or clinics

KEY WORK OUTPUT AND ACCOUNTABILITIES

DISRUPTIVE INNOVATION

Creditors’ function

• Full function of creditors up to pre-payment level for consolidation group payments
• Liaise day to day with the hospital /clinic to ensure all invoices are received for the 3-way match (invoice verification)
• Ensure that the GR IR account are cleared by month end before start of reconciliations
• Ensure that all documents are received on price claims and goods returns
• Scrutinise accounts payable to ensure all data is processed onto the correct supplier account
• Collate all supplier statements during the month end
• Ensure that no settlement discount will be forfeited
• Ensure that month end deadlines at met
• Ensure that all policies and procedures are adhered to at all times as set out for CPD n the CSA

Creditors reconciliations

• Reconcile creditors books with 100% accuracy and in line with CPD protocol
• Complete an accurate reconciliation to the supplier statement
• Ensure 3-way match invoice verification is correctly captured to the vendor’s account
• Obtain authorisation for manual capturing from hospital / clinic and CPD Manager before processing

Reporting

• All filing of reconciliations and supporting documentation must be done per hospital / clinic
• Ensure that the outstanding invoice schedule are sent to the hospital / clinic to ensure accruals are raised by the finance team
• Assist in resolving outstanding invoices with the units within 60 days
• Follow up on all outstanding reconciliation items and claims within 60 days
• Manage the accuracy of several management reporting to the creditors control account
• Save all reports as per CPD requirements

Customer services

• Provide feedback on any queries that may arise
• Ensure that remittances are sent to supplier to accurately allocate the payments
• Address customer needs and concerns
• Pro-actively identify and resolve conflict and problem solving

Teamwork

• Actively participate as a member of the CPD team to achieve goals
• Communicate effectively to assist other team players

Personal and professional development

• Active involvement in own professional development to maintain a satisfactory level of skill and knowledge
• Keep up to date with Netcare’s evolving policies and procedures

Build and maintain stakeholder

• Work effectively and co-operatively with others to establish and maintain good working relationships that are mutually beneficial

SKILLS PROFILE

EDUCATION

Essential

• Grade 12 or equivalent NQF 4 qualifications

WORK EXPERIENCE

Essential

• 5 years creditors experience and book value of R20 million.
• High volume of pressure and team player
• Dealing with high volume creditors and deadlines driven
• Extensive computer skills, Microsoft Excel
• Knowledge of accounting packages is an advantage

KNOWLEDGE

Essential

• Knowledge of accounting packages is an advantage

NON-MANAGERIAL/ SPECIALIST SKILLS

Customer Focus and Service Delivery

• The capacity to identify and respond to the needs of *internal and external customers.
• *Internal and external customers include patients, doctors, colleagues, suppliers, visitors, vendors, and any other person that requires a relationship.

Continuous Improvement

• The capacity to improve systems and processes to facilitate continuous improvement.

Personal Work Ethic

• Capacity to instil an ethic of quality and consistency in self and others.

Building Relationships

• Capacity to establish constructive and effective relationships.

Communication

• The capacity to clearly present information, either written or verbal.

Teamwork

• Capacity to cooperate with others to work towards a common goal.

Technical Knowledge

• The capacity to perform a technical function to required standards.

PHYSICAL REQUIREMENTS

• In the event of any physical or psychological limitation that may impair the employee’s ability to perform the required job function, the employee must consult the employer for reasonable accommodation.

WORKING CONDITIONS

• Professional flexibility in working hours while supporting daily business hours.
• Will interact with internal and external customers through several different means

NETCARE VALUES AND BEHAVIOURS

Netcare Values
At Netcare, our core value is care. We care about the dignity of our patients and all members of the Netcare family. We care about the participation of our people and our partners in everything we do. We care about truth in all our actions. We are passionate about quality care and professional excellence.

• At Netcare, our core value is care.
• We care about the dignity of our patients and all members of the Netcare family.
• We care about the participation of our people and our healthcare partners in everything that we do.
• We care about the truth in all our actions.
• We listen with empathy and respond with acts of compassion in all interactions with our patients and their families.

The Netcare Way

Netcare is committed to providing quality care. Our basic service standard holds us accountable for the below seven behaviours which you will be accountable to uphold:

• Respect - I always greet everyone to show my respect.
• Identity - I always wear my name badge to show my identity.
• Dignity - I always treat others with consideration and humility to uphold dignity
• Care - I always act in the best interest of Netcare and others to show I care
• Compassion - I always listen with empathy and respond with kind action to show my compassion
• Appreciation - I always say thank you to show my appreciation.
• Diversity - I always embrace diversity to strengthen inclusivity and belonging.

Join the team committed to providing the best and safest health and care.