Creditors Clerk

Senwes; Klerksdorp; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A financial services company in Klerksdorp is looking for professionals to monitor and correct financial transactions and vendor payments. The role involves identifying errors in supplier statements, reconciling accounts, and processing payments. Candidates should have experience in financial monitoring and excellent communication skills to handle queries effectively.

Qualifications

• Experience in financial transaction monitoring and reconciliation.
• Strong attention to detail for error identification.
• Excellent communication skills for handling queries.

Responsibilities

• Identify and resolve supplier statement errors.
• Prepare and reconcile supplier statements for posting.
• Process payments and ensure accuracy of invoices.

Job description

Senwes is looking for professionals to monitor, control, and correct financial transactions and vendor payments in accordance with prescribed procedures to minimize risk.

Error Identification & Resolution

• Identify error between supplier statements and statements.
• Follow up with supplier regarding errors.
• Communicate relevant error to management.
• Process invoice / credit notes on system.
• Coaching of vendors regarding the elimination of unnecessary errors.
• Process journals on vendor accounts and general ledger.
• Ensure vendor master data is up to date and relevant.
• Investigate the correctness of outstanding goods received notes.
• Receive and prepare statements.
• Handle and resolve external and internal queries.

Reconciliation

• Receive supplier statements (electronic and/or hard copy) for processing.
• Prioritise supplier statements to ensure timely and accurate processing.
• Prepare, balance, and reconcile statements for posting.
• Follow up on errors or discrepancies with relevant internal and external parties.
• Request amended statements from suppliers when required.
• Accurately identify and match invoices and credit notes to supplier statements.
• Process contra entries for credit notes, payments, and invoices on the accounting system.
• Identify and match credit notes with corresponding claims to ensure accuracy.
• Capture and process credit notes on the system timeously.
• Handle and resolve supplier and internal queries promptly and professionally.

Payment Processing And Documentation

• Obtain approval for payment
• Ensure that payment vs. statement is correct.
• Calculate and deduct claims from payment.
• Control baseline dates and payment terms.
• Journalise payments, payment discounts and rebates.
• Follow up on vendors statements not received.
• Ensure completeness and correctness of invoices (VAT, etc.)
• Handle queries.
• Coaching of vendors regarding remittance advices and claims.
• Follow up on payment requests to Treasury.