Coordinator (Operations & Administration: UVA South Africa Global Office)

UWC Sport; Bellville; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading South African university is looking for a Coordinator (Operations & Administration) for a fixed-term contract. This role involves managing office operations, providing program support, and assisting with financial reporting. Candidates should have a relevant Bachelor's degree and at least 5 years of administrative experience. Proficiency in English and knowledge of Afrikaans/isiXhosa are required. A dynamic work environment awaits you in Bellville, South Africa.

Qualifications

• Minimum 5 years of relevant administrative/project coordination experience.
• Experience preferably in higher education or international programs.
• Strong attention to detail and accuracy in record-keeping.

Responsibilities

• Manage daily office administration and logistics.
• Support student mobility and faculty exchanges.
• Assist with financial management and reporting.
• Draft reports and promotional content.

Skills

IT and digital collaboration skills

Verbal and written communication in English

Proficiency in Afrikaans and/or isiXhosa

Education

Bachelor’s degree in administration, management, international relations

Registered for an NQF Level 8 degree

Tools

MS Office

Project management tools

Job description

Position Overview

Coordinator (Operations & Administration: UVA South Africa Global Office) – Fixed‑term 5‑year contract at the University of the Western Cape, Centre for Humanities Research, Bellville, South Africa.

This role supports day‑to‑day operations of the UVA South Africa Global Office, ensuring efficient administration, logistics, and program delivery. The Coordinator will report to the Associate Professor (Senior Manager & Regional Representative) and enable strategic leadership and external engagement.

Responsibilities

• Office Operations & Logistics
  • Manage daily office administration, scheduling, correspondence, and filing systems.
  • Coordinate logistics for events, workshops, delegations, and visits.
  • Serve as first point of contact for faculty, students, alumni, and visitors.
• Program & Academic Support
  • Support student mobility, faculty exchanges, and research collaborations.
  • Assist with Global Classroom and virtual exchange program logistics.
  • Track participation and maintain program records for reporting.
• Financial & Reporting Support
  • Assist with budgeting, procurement, and expense management.
  • Maintain accurate financial and administrative records.
  • Support preparation of reports for UVA, UWC, and funders.
• Communications & Outreach
  • Draft correspondence, reports, and promotional content.
  • Maintain stakeholder databases, contact lists, and mailing lists.
  • Provide administrative support for alumni, outreach, and community engagement events.

Minimum Requirements

• Bachelor’s degree (or NQF 7 equivalent) in administration, management, international relations, or a relevant field.
• Minimum 5 years of relevant administrative/project coordination experience, preferably in higher education or international programs.
• Strong IT and digital collaboration skills (MS Office, databases, project management tools).
• Excellent verbal and written communication in English.
• Proficiency in Afrikaans and/or isiXhosa.

Added Advantage

• Working experience in the Higher Education or NGO sector.
• Registered for an NQF Level 8 degree in a relevant field.

Required Competencies

• Strong organizational and time‑management skills.
• Detail orientation with accuracy in record‑keeping.
• Professional interpersonal skills for engaging stakeholders.
• Problem‑solving and adaptability in dynamic settings.
• Team orientation and collaborative spirit.

Application Information

Closing Date: 8 December 2025.

To apply, submit an application through the UWC Careers portal at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll or click “Apply for this Job”. Applications must include a cover letter, a detailed CV, contact details of three referees, and your highest qualification.

Inquiries: Human Resources Department, [phone] / 9763 / 9708 / 3551 / 3756 or e‑[e-mail].

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates, and may conduct competency assessments.