Coordinator Ii: Marketing

University Of Johannesburg; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading university in South Africa seeks an Event Coordinator to enhance its brand visibility through effective event planning and marketing activities. The ideal candidate should have a bachelor's degree in a relevant field with 2-3 years of experience in event management, marketing, or project management. Strong communication skills and the ability to manage budgets and vendor negotiations are essential. This role is on-site in Pretoria.

Qualifications

• 2-3 years' experience in Marketing / Brand / Event and Project Management roles.
• Familiarity with event and project management issues in the marketing environment.

Responsibilities

• Plan and execute corporate events effectively.
• Manage budgets and negotiate with vendors.
• Ensure compliance with legislation and statutes related to event management.
• Evaluate event success through feedback and ROI analysis.

Skills

Excellent written and verbal communication

High proficiency in MS Office and design collaboration tools

Creativity and attention to detail

Planning and organizational skills

Relationship-building and stakeholder management

Understanding of event management trends

Education

Relevant Bachelors' degree (NQF 7) in Administration / Hospitality / Event Management and/or Project Management

Job description

Committed to transformative change, UJ's mission is "To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge."

The University is guided by the vision of building "An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".

Notice: The University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act (Act 13), to assess all prospective employees against the National Register for Sex Offenders (NRSO). The outcome may impact possible employment with the University. For more information, please review the link: [Justice/Criminal/NRSO].

Job Purpose

This role is responsible for supporting initiatives that enhance the university's reputation and brand visibility by coordinating marketing and communication activities in line with the university's strategic objectives.

Responsibilities

• Effective event planning to ensure successful extraction of benefits for the event.
• Defining the event's purpose, target audience, and desired outcomes.
• Setting timelines, choosing formats (in-person, virtual, hybrid), and selecting themes.
• Creating a project plan guiding execution of all activities.
• Allocating financial resources, negotiating with vendors, ensuring cost-effectiveness while maintaining quality.
• Working within the allocated budget and ensuring adherence to budget utilisation processes.
• Planning, managing, executing and evaluating UJ's planned and ad-hoc corporate events.
• Ensuring UJ's compliance with legislation and statutes (e.g., Disaster Management).
• Staying abreast of trends and environmental developments relating to events management.
• Managing venues, transportation, catering, equipment setup, and staffing needs.
• Pre-inspection and on-site management.
• Providing guidance to UJ Faculties, Departments on processes and procedures of events management in line with the SOP.
• Managing and building relations with internal clients, stakeholders and suppliers.
• Consulting with relevant stakeholders related to the event.
• Offering advice to Procurement on the best possible ways to obtain relevant suppliers.
• Advising relevant departments on how to promote the event within the limits of the initial brief.
• Offering advice on potential risks and working with the risks team to develop contingency plans for smooth implementation.
• Assessing the event's success through feedback, ROI analysis, and post-event reporting.

Minimum Requirements

• Relevant Bachelors' degree (NQF 7) in Administration / Hospitality / Event Management and/or Project Management.
• Two to three years' experience in Marketing / Brand / Event and Project Management roles.
• Familiarity with issues relating to event and project management in the marketing environment.

Competencies and Behavioural Attributes

• Excellent written and verbal communication.
• High proficiency in MS Office and design collaboration tools.
• Creativity, innovation, and attention to detail.
• Planning and organizational skills.
• Relationship-building and stakeholder management.
• Understanding of event management trends.

Recommendations

• Qualification in Event / Hospitality Management and/or Project Management and demonstration of previous experience.

Application Process

Your application must comprise of a detailed Curriculum Vitae and the names and full contact details (including telephone numbers and e‑mail addresses) of at least three traceable and credible referees. These must be uploaded before or on the closing date of the advertised post.

Additionally, attach the following:

• Copy of your highest academic qualification.
• Proof of registration with professional bodies you might belong to.
• If applying for an academic position, a list of accredited research output and/or a portfolio of your creative output.

Candidates may be subjected to appropriate psychometric testing and other selection instruments.

Equal Employment Opportunity

The University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from historically disadvantaged groups.

Contact

Enquiries regarding job content: Dr Phumelela Dhlomo (Senior Director) – Tel: …
Enquiries regarding remuneration and benefits: Mrs. Chandni Hira‑Fakir (HCM Business Partner) – Tel: …

Other Notices

As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised.

If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.