Conveyancing Secretary

Absolut Career Personnel; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A legal recruitment agency is seeking an experienced Conveyancing Secretary in Pretoria, South Africa. The role involves managing bond registrations and client files, preparing legal documents, and ensuring compliance with industry requirements. Candidates should possess at least 5 years of relevant experience and strong knowledge of Deeds Office processes. Proficiency in MS Office and legal software is essential, with excellent communication skills in English. Competitive salary and benefits offered.

Benefits

Medical insurance

Pension contributions

Opportunities for professional development

Qualifications

• At least 5 years of experience as a Conveyancing Secretary focused on bond registrations.
• Strong knowledge of Deeds Office processes and lodgement timelines.
• Excellent English; Afrikaans or another SA language is beneficial.

Responsibilities

• Maintain client files and assist with property searches.
• Prepare bond documents and draft legal documents for accuracy.
• Liaise with banks, clients, and estate agents.

Skills

Attention to detail

Communication skills

Time management

Problem-solving

Education

Matric

Conveyancing certificate or relevant tertiary qualification

Tools

MS Office

Lexis Convey or equivalent

Job description

Overview

Explore opportunities in the legal sector with conveyancing secretary positions. These roles are integral to property transactions, demanding strong organizational and communication skills. A conveyancing secretary provides administrative support to conveyancers, handling tasks such as preparing legal documents, managing correspondence, and scheduling appointments.

Responsibilities

• Maintain client files and assist with property searches; open, manage, and drive bond files from instruction to registration and final account.
• Prepare bond documents, consents, resolutions, powers, guarantees, and transfer bundles for lodgement; draft and check documents to ensure accuracy.
• Obtain and verify FICA, rates/levy/transfer duty figures; manage compliance throughout the conveyancing process.
• Liaise with banks, clients, estate agents, and deeds office; clear conditions and resolve queries proactively.
• Manage lodgements, withdrawals, re-lodgements, registrations; prepare and execute documents; update conveyancing systems and diary notes.
• Ensure adherence to industry requirements and confidentiality; maintain high-quality client service and professional communication.

Qualifications

• Matric essential; conveyancing certificate or relevant tertiary qualification advantageous.
• At least 5 years of experience as a Conveyancing Secretary focused on bond registrations and cancellations in a law firm environment.
• Strong knowledge of Deeds Office processes and lodgment timelines.
• Proficiency in MS Office and legal software (e.g., Lexis Convey or equivalent).
• Excellent English; Afrikaans or another SA language is beneficial.
• Ability to work independently with strong time management and attention to detail.

Skills & Competencies

• High attention to detail; ability to work under pressure and meet deadlines.
• Professional client manner; clear written and verbal communication.
• Strong planning, prioritisation, and proactive problem-solving.
• Team-oriented with sound judgment; capable of handling multiple files simultaneously.

Salary & Benefits

Salary ranges vary by employer; typically market related and dependent on experience and qualifications. Benefits may include medical insurance, pension contributions, and opportunities for professional development.

Additional Notes

This description focuses on core responsibilities and qualifications for conveyancing secretary roles in South Africa. It excludes unrelated job adverts and region-specific notices to maintain clarity and relevance.