Conveyancing Secretary

Pillangó Placements; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A reputable law firm in Ruimsig, Roodepoort, is seeking a Conveyancing Secretary to manage residential and commercial bond matters. The ideal candidate will have 3-5 years of experience and expertise in handling bond registrations and cancellations. Responsibilities include drafting documents, liaising with banks and clients, and ensuring compliance with regulations. The position offers a competitive salary between R25k - R28k CTC per month.

Qualifications

• 3–5+ years as a Conveyancing Secretary focused on bond registrations.
• Solid Deeds Office practice knowledge.
• Proven SLA delivery and high-volume file management.

Responsibilities

• Open, manage, and drive bond files from instruction to registration.
• Draft and check bond documents and prepare bundles for lodgement.
• Liaise with banks, clients, and estate agents regularly.

Skills

Attention to detail

Client communication

File management

Problem-solving

Planning and prioritization

Education

Matric

Conveyancing certificate

Tools

e4 / bank portals

Lexis Convey

MS Office

Job description

Reference : PTA

• TN-1If you bring proven conveyancing experience and pride yourself on meticulous file management, we invite you to apply for one of two conveyancing positions at a law firm with a strong national presence in property law at their offices in Ruimsig, Roodepoort.

Duties & Responsibilities

One role will focus on handling residential and commercial bonds, while the other will specialise in bond cancellations. We’re seeking an experienced Conveyancing Secretary to run end-to-end residential and commercial bond matters on bank panels for Nedbank, Standard Bank, FNB / RMB, and ABSA.

The role requires confident stakeholder communication across banks, clients, and deeds offices.

Key Responsibilities

• Open, manage, and drive bond files from instruction to registration and final account.
• Draft and check bond documents, consents, resolutions, powers, and guarantees; prepare bond and transfer bundles for lodgement.
• Obtain and verify FICA, rates / levy / transfer duty figures, bond instructions, and cancellation figures; manage compliance throughout.
• Liaise daily with banks (portals), clients, estate agents, and correspondents; clear conditions and resolve queries proactively.
• Book, track, and follow up on lodgements, withdrawals, re-lodgements, and registrations; manage prep and execution of documents.
• Capture updates on conveyancing systems; maintain accurate diaries, notes, and status reports for attorneys and clients.
• Draft pro-forma / final accounts, reconcile trust transactions, and close matters within SLA.
• Uphold firm, bank, and Deeds Office requirements, ensuring quality, confidentiality, and POPIA compliance.

Bank & System Exposure (Required)

Bank panels : Nedbank | Standard Bank | FNB / RMB | ABSA (demonstrable recent experience on at least two; all four advantageous).

Platforms & tools

e4 / bank portals, Lexis Convey (or equivalent), DeedsWeb / WinDeed, MS Office (strong Word / Excel / Outlook).

Experience & Qualifications

• 3–5+ years as a Conveyancing Secretary focused on bond registrations / bond cancellations within a law firm environment.
• Solid Deeds Office practice knowledge (lodgement, prep, notes, and registration timelines).
• Proven SLA delivery and high-volume file management.
• Matric essential; conveyancing certificate or relevant tertiary advantageous.
• Excellent English (Afrikaans or another SA language beneficial).

Competencies

High attention to detail, accuracy under pressure, and reliable follow-through. Professional client manner; clear written and verbal communication. Strong planning, prioritisation, and deadline discipline. Team-oriented with sound judgment and problem-solving initiative.

KPIs / SLAs

• Instruction-to-registration cycle times per bank.
• First-time-right document quality and low note rates.
• On-time lodgement / re-lodgement and proactive condition clearing.
• Accurate billing, trust reconciliation, and tidy file closure.

The salary bracket for the role is around R25k - R28k CTC p / m (Neg).

The offer will be market related aligned with qualifications, skills, and level of experience. Please apply online in the link provided.

We do not consider CVs via Whatsapp or email.

Package & Remuneration

R R Monthly