Contracts Specialist (Supply Chain Management) (Centurion, Gauteng) (10 Month Contract) Market [...]

Most Hired; Gauteng; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A reputable procurement firm in Gauteng is looking for a Contract Manager to oversee supplier contracts and improve procurement processes. The ideal candidate will have over 3 years of experience in supply chain or procurement, strong skills in MS Office, and familiarity with ERP systems like SAP MM and Coupa. This role offers an opportunity to significantly impact cost efficiency and supplier relationships through effective contract management.

Qualifications

• Minimum of 3 years in relevant supply chain or related procurement experience.
• Adept at using MS Office and contract management systems.
• Understanding of ERP and cloud-based procurement solutions.

Responsibilities

• Manage and administer contracts with suppliers.
• Ensure compliance with governance and regulatory requirements.
• Provide process advice to business partners.
• Negotiate, conclude, and administer contracts.
• Maintain supplier relationships and database.

Skills

MS Office

Contract management systems

Understanding of ERP systems

Education

3+ years in supply chain or procurement

Tools

SAP MM

Coupa

Job description

Introduction

Our client is a supplier of steel and coal products for the mining industry.

Key Criteria

A minimum of 3 years relevant supply chain or related procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems. Understanding of Enterprise Resources Planning and / or Cloud based procurement solutions (e.g. SAP MM, Coupa).

Purpose

To manage, coordinate and administer contracts with suppliers. To assist the Manager, Group Contracts and Procurement with improving contract coverage and achieving commercial savings.

Major Challenges

Providing a contract management service to multiple Business Units, for multiple commodities. Continuous pressure exists on continuously improving in terms of cost effectiveness, innovation and productivity. Turnaround times of contract establishment and Statement of Work. Maintaining and effectively executing high volumes of users demands and active contracts.

Job Location & Contract Period

Job Location: Centurion is a small town in Gauteng Province, South Africa. Contract period: 12 Months.

Duties & Responsibilities

• Best Practice and Knowledge Management: Identify and support the implementation of process and system enhancements to continuously improve contract management process. Study / research best practice processes and benchmark the Company processes at regular intervals. Assist in mitigating risk in terms of contractual exposure to the Company.
• Business Partner Enablement: Identify, evaluate and support business partners / end-users to develop disciplined sourcing execution capabilities. Provide process advice to business partners / end-users through in-transaction guidance and support. Work with various internal and external stakeholders to expand and enrich supply chain content compliance, Governance and Assurance.
• Compliance, Governance and Assurance: Ensure supplier stakeholders comply with relevant regulatory requirements. Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements. Collaborate and communicate with suppliers. Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.). Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelines.
• Contract Management: Compile and manage contracts with service providers. In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met. Negotiate, conclude and administer contracts throughout the contract lifecycle. Evaluate contractual terms and conditions and provide recommendations. Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts. Record and monitor contract compliance and renewal applications. Investigate the need for contract extensions and terminate contractual relationship upon completion if required. Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations. Manage the end-to-end contract management process. Develop and implement contracting portfolio project plans. Develop, socialise and implement contracting strategies. Ensure all contracting plans incorporate and address Social and Labour Plans (SLP's), Mining Charter and BBBEE preferential procurement objectives. Pile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialists. Ensure guidance and planning to contract modifications, price adjustments and contract close out. Contribute to supplier development including Local Economic Development. Develop and maintain key supplier agreements with a continuing focus on efficiency gains. Identify opportunities for cost savings through product substitution, market testing, or other means.
• Customer and Client Relationship Management: Maintain a database of supplier information and continuously ensure that integrity and quality of data are relevant and of required standard. Liaise with internal stakeholders and suppliers in the development of Service Level Agreements (SLAs) with suppliers. Support onboarding of new suppliers and manage supplier relationships. Proactive engagement with suppliers and internal stakeholders related to contractual matters, i.e. disputes, claims, performance etc. Build and nurture effective and influential relationships with internal and external stakeholders, suppliers, and partners.
• Functional Excellence: Adhere to functional policies, standards, guidelines, procedures, end-to-end processes, tools, templates etc. Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication and bureaucracy. Apply functional best practices, promote sharing of best practices and knowledge.
• Internal Business Processes: Provide weekly feedback on progress related to contract lifecycle management activities. Conduct monthly reporting on contracting process. Ensure procurement savings occur. Identify reporting needs and validate against framework. Determine capability and performance gaps in order to identify training needs.
• Safe and Healthy Work Environment: Maintain and ensure a healthy environment and safe operations Practices while ensuring compliance with all applicable Safety Health Environment and Community (SHEC) policies and procedures in line with set standards. Encourage a culture that focuses on safety in all operations.
• Behavioural Alignment: Demonstrates creativity, collaboration, sociability and awareness to the ecosystem. Stewardship, accountability, ability to develop trust, safety conscious and ethical. Ability to respond quickly to business needs / agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions. Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric / empathetic. Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective.

Desired Experience & Qualification

A minimum of 3 years relevant supply chain or related procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems. Understanding of Enterprise Resources Planning and / or Cloud based procurement solutions (e.g. SAP MM, Coupa).