Contracts Specialist (Supply Chain Management) (Centurion, Gauteng) (10 Month Contract) Market [...]

Most Hired; Gauteng; On-site; ZAR 400 000 - 600 000; Full time

Job summary

A procurement and supply chain firm seeks a Contracts Administrator in Gauteng to manage supplier contracts and enhance procurement processes. The ideal candidate has at least 3 years of relevant experience in contract management and a strong understanding of supply chain practices. Key duties include negotiating contracts, ensuring compliance with regulations, and identifying opportunities for cost savings. This role offers the chance to impact multiple business units significantly in a dynamic environment.

Qualifications

• Minimum 3 years experience in supply chain or contract management.
• Proficient with MS Office and database management.
• Understanding of ERP and cloud-based procurement solutions.

Responsibilities

• Manage contracts with suppliers and internal stakeholders.
• Negotiate and administer contracts throughout their lifecycle.
• Ensure compliance with regulatory and governance requirements.
• Identify cost-saving opportunities and process enhancements.

Skills

Contract management

Supplier relationship management

Negotiation skills

Cost savings analysis

Process improvement

Education

Relevant degree or certification in supply chain or procurement

Tools

MS Office

SAP MM

Contract management systems

Job description

Introduction

Our client is a supplier of steel and coal products for the mining industry.

Purpose

To manage, coordinate and administer contracts with suppliers and to assist the Manager, Group Contracts and Procurement with improving contract coverage and achieving commercial savings.

Major Challenges

Providing a contract management service to multiple Business Units for multiple commodities, continually improving cost effectiveness, innovation and productivity, managing turnaround times for contract establishment and statements of work, and maintaining high volumes of user demands and active contracts.

Job Location

Centurion – a small town in Gauteng Province, South Africa.

Contract Period

12 Months

Duties & Responsibilities

Best Practice and Knowledge Management

• Identify and support the implementation of process and system enhancements to continuously improve contract management process.
• Study/research best practice processes and benchmark the company processes at regular intervals.
• Assist in mitigating risk in terms of contractual exposure to the Company.

Business Partner Enablement

• Identify, evaluate and support business partners/end‑users to develop disciplined sourcing execution capabilities.
• Provide process advice to business partners/end‑users through in‑transaction guidance and support.
• Work with various internal and external stakeholders to expand and enrich supply chain content.

Compliance, Governance and Assurance

• Ensure supplier stakeholders comply with relevant regulatory requirements.
• Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements.
• Collaborate and communicate with suppliers.
• Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.).
• Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelines.

Contract Management

• Compile and manage contracts with service providers.
• In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met.
• Negotiate, conclude and administer contracts throughout the contract lifecycle.
• Evaluate contractual terms and conditions and provide recommendations.
• Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts.
• Record and monitor contract compliance and renewal applications.
• Investigate the need for contract extensions and terminate contractual relationships upon completion if required.
• Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations.
• Manage the end‑to‑end contract management process.
• Develop and implement contracting portfolio project plans.
• Develop, socialise and implement contracting strategies.
• Ensure all contracting plans incorporate and address Social and Labour Plans (SLP's), Mining Charter and BBBEE preferential procurement objectives.
• Pile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialists.
• Ensure guidance and planning to contract modifications, price adjustments and contract close‑out.
• Contribute to supplier development including Local Economic Development.
• Develop and maintain key supplier agreements with a continuing focus on efficiency gains.
• Identify opportunities for cost savings through product substitution, market testing, or other means.
• Actively participate in organisation planning as it relates to procurement activities.

Customer and Client Relationship Management

• Maintain a database of supplier information and continuously ensure that integrity and quality of data are relevant and of required standard.
• Liaise with internal stakeholders and suppliers in the development of Service Level Agreements (SLA's) with suppliers.
• Support onboarding of new suppliers and manage supplier relationships.
• Proactive engagement with suppliers and internal stakeholders related to contractual matters, i.e. disputes, claims, performance, etc.
• Build and nurture effective and influential relationships with internal and external stakeholders, suppliers, and partners.

Functional Excellence

• Adhere to functional policies, standards, guidelines, procedures, end‑to‑end processes, tools, templates, etc.
• Assist in standardising, simplifying and speeding‑up functional processes, eliminating duplication and bureaucracy.
• Apply functional best practices, promote sharing of best practices and knowledge.

Internal Business Processes

• Provide weekly feedback on progress related to contract lifecycle management activities.
• Conduct monthly reporting on contracting process.
• Ensure procurement savings occur.

Performance Management

• Identify reporting needs and validate against framework.
• Determine capability and performance gaps to identify training needs.

Safe and Healthy Work Environment

• Maintain and ensure a healthy environment and safe operations practices while ensuring compliance with all applicable Safety, Health, Environment and Community (SHEC) policies and procedures in line with set standards.
• Encourage a culture that focuses on safety in all operations.

Behavioural Alignment

• Demonstrates creativity, collaboration, sociability and awareness of the ecosystem.
• Stewardship, accountability, ability to develop trust, safety consciousness and ethical behaviour.
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions.
• Ability to be inclusive, eager for multiple skills, embraces multiple cultures, accepts different approaches and be human‑centric/empathetic.
• Results‑oriented, quality‑driven, excellence, entrepreneurial abilities, efficient and effective.

Desired Experience & Qualification

• A minimum of 3 years relevant supply chain or related procurement, contract management experience.
• Adept in working with MS Office, various databases and contract management systems.
• Understanding of Enterprise Resources Planning and/or Cloud‑based procurement solutions (e.g. SAP MM, Coupa).
• Experience in procurement, contract management and supply chain functions.