Contracts Specialist Centurion

Most Hired; Gauteng; On-site; ZAR 683 000 - 941 000; Full time

Job summary

A company specializing in supply chain solutions is seeking a Contracts Specialist to manage supplier contracts and enhance procurement efficiency. Ideal candidates will have at least 3 years of relevant experience and proficiency in platforms such as SAP. The role focuses on compliance, reporting, and relationship management with stakeholders, ensuring optimal contract performance and cost savings.

Qualifications

• Minimum of 3 years relevant supply chain or related experience.
• Adept in using various databases and contract management systems.
• Understanding of Cloud-based procurement solutions.

Responsibilities

• Manage and administer contracts with suppliers.
• Assist with improving contract coverage and achieving savings.
• Ensure compliance with regulatory requirements.

Skills

MS Office proficiency

Database management

Contract management

Education

Relevant degree or equivalent

Tools

SAP MM

Coupa

Job description

Introduction

Our client is a supplier of steel and coal products for the mining industry.

The client is looking for a Contracts Specialist (Supply Chain Management) with the following key criteria :

A minimum of 3 years relevant supply chain or related; procurement, contract management experience.

Adept in working with MS Office, various databases and contract management systems.

Understanding of Enterprise Resources Planning and / or Cloud based procurement solutions (e.g. SAP MM, Coupa).

PURPOSE

To manage, coordinate and administer contracts with suppliers.

To assist the Manager, Group Contracts and Procurement with improving contract coverage and achieving commercial savings.

MAJOR CHALLENGES

Providing a contract management service to multiple Business Units, for multiple commodities.

Continuous pressure exists on continuously improving in terms of cost effectiveness, innovation and productivity.

Turnaround times of contract establishment and Statement of Work.

Maintaining and effectively executing high volumes of users demands and active contracts.

Job Location

Centurion is a small town in Gauteng Province, South Africa.

Contract period

12 Months

Duties & Responsibilities

Best Practice and Knowledge Management

Identify and support the implementation of process and system enhancements to continuously improve contract management process.

Study / research best practice processes and benchmark the Company processes at regular intervals.

Assist in mitigating risk in terms of contractual exposure to the Company.

Business Partner Enablement

Identify, evaluate and support business partners / end-users to develop disciplined sourcing execution capabilities.

Provide process advice to business partners / end-users through in-transaction guidance and support.

Working with various internal and external stakeholders to expand and enrich supply chain content.

Compliance, Governance and Assurance

Ensure supplier stakeholders comply with relevant regulatory requirements.

Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements.

Collaborate and communicate with suppliers

Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.).

Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelines.

Contract Management

Compile and manage contracts with service providers

In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met.

Negotiate, conclude and administer contracts throughout the contract lifecycle.

Evaluate contractual terms and condition and provide recommendations.

Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts.

Evaluate contract stipulations and provide recommendations.

Communicate and ensure adherence to contractual rights and obligations.

Record and monitor contract compliance and renewal applications.

Investigate the need for contract extensions and terminate contractual relationship upon completion if required.

Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations.

Responsible for safekeeping and retention of contractual documentation in accordance with Group standards and policies.

Manage the end to end contract management process.

Develop and implement contracting portfolio project plans.

Develop, socialise and implement contracting strategies

Ensure all contracting plans incorporate and address Social and Labour Plans (SLP's), Mining Charter and BBBEE preferential procurement objectives.

Compile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialists.

Ensure guidance and planning to contract modifications, price adjustments and contract close out.

Contribute to supplier development including Local Economic Development.

Develop and maintain key supplier agreements with a continuing focus on efficiency gains.

Identify opportunities for cost savings through product substitution, market testing, or other means.

Actively participate in organisation planning as it relates to procurement activities.

Customer and Client Relationship Management

Maintain a database of supplier information and continuously ensure that integrity and quality of data are relevant and of required standard.

Liaise with internal stakeholders and suppliers in the development of Service Level Agreements (SLA's) with suppliers.

Support on-boarding of new suppliers and manage supplier relationships.

Proactive engagement with suppliers and internal stakeholders related to contractual matters, i.e. disputes, claims, performance etc.

Work collaboratively, efficiently and effectively with both internal / external customers and / or stakeholders.

Build sound relationships with Business Unit (BU) end-users, key suppliers and colleagues.

Support and adhere to functional budget requirements and cost containment goals.

Prepare contracting project plans and strategies

Manage allocated contract portfolio from a contract life cycle management and milestone perspective.

Functional Excellence

Adhere to functional policies, standards, guidelines, procedures, end to end processes, tools, templates etc.

Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication and bureaucracy.

Apply functional best practices, promote sharing of best practices and knowledge.

Assist in the execution of functional excellence initiatives.

Internal Business Processes

Provide weekly feedback on progress related to contract lifecycle management activities.

Actively contribute to achieving Supply Chain Management (SCM) balanced score card targets.

Comply and adhere to Group processes, procedures and standards in the execution of contract lifecycle management activities.

Conduct monthly reporting on contracting process.

Ensure procurement savings occur.

Compile tender documentation as per project.

Determine commercial and financial evaluation of tenders.

Obtain tenders from specific marketplace through marketing process.

Performance Management

Identify reporting needs and validate against framework.

Confirm roles, responsibilities and expectations.

Determine capability and performance gaps in order to identify training needs.

Adhere to roles, responsibilities and expectations of the SCM process.

Comply with people performance and individual development processes and initiatives.

Safe and Healthy Work Environment

Maintain and ensure a healthy environment and safe operations Practices while ensuring compliance with all applicable Safety Health Environment and Community (SHEC) policies and procedures in line with set standards.

Encourage a culture that focuses on safety in all operations.

Behavioural Alignment

Demonstrates creativity, collaboration, sociable and awareness to the ecosystem.

Stewardship, accountability, ability to develop trust, safety conscious and ethical.

Ability to respond quickly to business needs / agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions.

Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric / empathetic.

Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective.

Desired Experience & Qualification

REQUIREMENTS

A minimum of 3 years relevant supply chain or related; procurement, contract management experience.

Adept in working with MS Office, various databases and contract management systems.

Understanding of Enterprise Resources Planning and / or Cloud based procurement solutions (e.g. SAP MM, Coupa).

EXPERIENCE

Relevant supply chain or related; procurement, contract management experience.

Adept in working with MS Office, various databases and contract management systems.

Understanding of Enterprise Resources Planning and / or Cloud based procurement solutions (e.g. SAP MM, Coupa).

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