Contracts Co Ordinator

Vij Personnel Cc T / A Info Personnel; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A construction services company in Johannesburg is seeking a Contracts Coordinator. The successful candidate will manage documentation, client relations, and project performance to ensure timely completion and adherence to budget. Strong administrative and communication skills are essential, along with a Grade 12 education. Experience in site administration is a plus.

Qualifications

• Computer literate with experience using MS Office Suite.
• Experience in site administration in a construction environment is advantageous.

Responsibilities

• Administer all documentation and paperwork for contractual obligations.
• Coordinate site planning and stock ordering for teams.
• Ensure deliverables align with project scope and contract value.
• Manage changes to project scope, schedule, and costs.
• Prepare invoices for ongoing and completed jobs.

Skills

Administration

Client communication

Project management

Time management

Education

Grade 12

Tools

Office software

Job description

Contracts Coordinator – Reference: RST

North Cliff, Johannesburg.

Duties & Responsibilities

• Administer all documentation and paperwork pertaining to contractual obligations.
• Administration: answering calls, correspondence, invoicing etc.
• Operations: site planning for teams.
• Ordering of stock for teams.
• Submitting month‑end information for salaries: including absenteeism and any other relevant information.
• Ensuring team targets are met every month per team.
• Receiving orders and updating monthly job list and giving feedback to Managing Director regarding contracts and tenders awarded.
• Keeping track of team's daily visits to sites and their progress per site.
• Managing changes to the project scope, schedule and project costs where necessary.
• Detailed cost monitoring and tracking of each job.
• Liaising with clients and contracts department regarding progress on sites.
• Ensuring deliverables fall within Scope and contract value.
• Oversee all aspects, set deadlines, assign responsibilities, monitor and summarise progress of projects.
• Dealing with queries/complaints from clients and troubleshooting.
• Co‑ordination and completion of projects on time within budget and scope.
• Preparing invoices for jobs in progress and completed jobs.
• Preparing handover documents upon completion of projects as well as maintaining comprehensive project documentation.
• Establish and maintain relationships with clients.
• Courtsey calls to clients regarding progress on various projects.
• Follow up on reports submitted to the estimating department.
• Travel bookings (Flights, accommodation etc.).

Qualifications

• Grade 12
• Computer literate
• Previous site administration experience in a construction environment will be advantageous

Any other administrative tasks given. Salary: R

Living location to be in Northcliff, Johannesburg. Please send your CV to: Ljbffr