Contract Administrative Support

CBRE Excellerate; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading property management firm is seeking a Contract Administrative Support in Johannesburg. The role involves providing professional administrative support to ensure smooth operations, coordination of meetings, and effective document management. Ideal candidates will have administrative experience, strong organizational skills, and proficiency in Microsoft Office. This position is vital for enhancing team efficiency and requires a proactive approach to tasks.

Qualifications

• 2–3 years of administrative or office coordination experience.
• Experience in a professional services environment preferred.

Responsibilities

• Provide administrative support to the Account Team.
• Maintain accurate filing systems.
• Track and manage document circulation.
• Support onboarding for new staff.
• Take detailed minutes during meetings.

Skills

Strong organizational and planning skills

Excellent written and verbal communication abilities

Proficiency in Microsoft Office Suite

Attention to detail

Ability to multitask

Education

Matric

Diploma or Certificate in Office Administration

Tools

Document management tools

Job description

Job title

Contract Administrative Support

Job Location

Gauteng, Johannesburg

Deadline

November 17, 2025

Quick Recommended Links

• Jobs by Location
• Job by industries

About the role

The primary purpose of this role is to provide efficient and professional administrative support to the Account Team, ensuring smooth coordination of daily operations, meetings, communications, and document management. The role contributes to the overall effectiveness of the account

What you will bring

Inherent requirements for the position

• Matric (required)
• Diploma or Certificate in Office Administration, Business Support, or related field (preferred).
• 2–3 years of administrative or office coordination experience.
• Experience in a professional services, real estate, or facilities management environment advantageous.

Competencies

• Strong organizational and planning skills
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with document management tools is advantageous.
• Attention to detail, accuracy, and ability to meet tight deadlines.
• Professional demeanour, discretion, and service-oriented approach.
• Ability to multitask and adapt in a fast-paced corporate environment.

Additional demonstrable requirements

• Positive attitude
• Ability to create working relationships
• Results orientation and achieving deadlines
• Drive, will power and consistency
• Attention to detail and strong organizing skills
• Ability to work under pressure
• Initiative and problem solving
• Client Service Orientation
• Quality Assurance

What will you be doing

General Account Support

• Support the Account Executive and team with administrative tasks.
• Maintain accurate filing systems for correspondence, reports, and approvals.
• Track and manage document circulation for review, approval, and submission to the client.
• Support onboarding and access requests for new staff joining the account.
• Take detailed minutes during governance and operational meetings.
• Follow up on action items and update action logs for accountability and reporting.
• Manage and prioritize incoming communication, ensuring professional and timely responses.
• Maintain and update trackers for reports, deliverables, and correspondence.
• Archive and retrieve historical documentation as needed for audits or reference.
• Coordinate logistics for site meetings, training sessions, team building sessions and stakeholder engagements.
• Manage travel bookings, requisitions, and expense submissions when required.
• Support procurement processes (e.g. raising requests, following up on POs or invoices).
• Liaise with internal departments for account-related administrative tasks.
• Assist in daily office needs and managing general administrative activities

Workstreams Support

• Manage the assignment and resolution of Estate Management queries.
• Administer stakeholder satisfaction feedback / surveys
• Support Transaction Managers with FICA checks, uploading of leases for signature etc.

Decision Making Authority

The position has the authority to :

• Execute all Key Performance Areas as stated on this form and in line with the Company approval framework and client policies and procedures.
• Administrative / Management jobs