Complex Management Assistant – Fixed Term New

Glencore International Ag; eMalahleni; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A leading global natural resources company is seeking a Complex Management Assistant in eMalahleni, Mpumalanga. The role involves managing the Head of Department's diary, data capturing, office management, and stakeholder communication. Candidates should have a Grade 12 qualification and at least 3 years of office administration experience, preferably in the mining sector.

Qualifications

• Minimum 3 years of office administration experience.
• Experience in the mining industry is advantageous.

Responsibilities

• Manage and coordinate the Head of Department's diary.
• Accurate data capturing and record keeping.
• Effective document control and electronic diary management.

Skills

Data capturing

Office management

Document control

Effective communication

Education

Grade 12 or equivalent

National Diploma in Office Administration

Job description

Glencore is one of the world's largest global diversified natural resource companies.

Our global network comprises more than 90 offices located in over 50 countries, with more mining and metallurgical sites, offshore oil production assets, farms and agricultural facilities.

Our strategy is to maintain and build upon our position as a leading integrated producer and marketer of commodities worldwide.

We employ over employees and contractors, who collectively work to deliver our strategy and support our values of safety, integrity, responsibility, openness, simplicity and entrepreneurialism.

Its these people that we value above all else.

They are our greatest asset.

Join us and let's grow together.

We are currently accepting applications for the following position located in the Emalahleni, Mpumalanga area.

Complex Management Assistant – Fixed Term

The successful candidate will be responsible to manage and coordinate the Head of Department's diary, various functions, meetings and communication, including handling of correspondence and liaising with stakeholders on matters assigned by the Head of Department.

Responsibilities

• Accurate data capturing, general administration and record keeping.
• Recording typing and distributing of minutes and arranging venues for various meeting.
• Effective document control and electronic diary management.
• Managing the boardroom diary.
• Coordinating and managing catering for meetings and visits.
• General office management, including supervising of office cleaners.
• Developing and maintaining computerised filing system.

Minimum Qualifications

• Grade 12 or equivalent qualification.
• National Diploma in Office Administration / Secretarial or equivalent qualification.

Minimum Experience

• 3 Years' office administration experience.
• Experience in the mining industry will be advantageous.

Behavioural Competencies

• Ability to structure written information in a logical manner which clearly communicates the key issues and facts.
• Consciousness for details and the ability to produce consistently high quality and accurate work.
• Ability to initiate and build long-term trust relations with all stakeholders in the business.
• Ability to stay calm and focused on the task at hand under pressure.