Company Secretary, Legal And Compliance Officer

Stonebridge Hr Solutions; Pretoria; On-site; ZAR 800 000 - 1 200 000; Full time

Job summary

A leading HR solutions company in Pretoria is seeking an experienced Legal and Compliance Manager to provide extensive legal services and ensure corporate governance compliance. The ideal candidate will have an LLB degree, extensive experience in legal advisory, and excellent communication skills. This position offers a 5-year fixed contract with competitive compensation and benefits.

Qualifications

• At least 10 years working experience as an admitted Attorney of the High Court.
• 5 years experience in a Senior position as a Company Secretary or Legal Manager/Advisor.
• Experience in contract management and stakeholder engagement.

Responsibilities

• Guide Directors on laws affecting corporate governance.
• Ensure company secretariat documentation is properly filed.
• Manage company information requests and compliance programs.

Skills

Attention to detail

Deadline driven

Integrity when handling confidential information

Analytical and problem-solving skills

Good communication and writing skills

Education

LLB Degree

LLM

CIS Qualification

Tools

PowerPoint

Excel

Word

Outlook

Job description

Position Overview

Reporting to the CEO as legal and compliance manager and to the Board as Company Secretary.

The purpose of the job is as follows: Provide wide range of legal services / advice to the company. Develop and review all contracts. Ensure the company complies with corporate governance principles at all layers: Board, Executive and employees level. Develop relevant policies and standards. Ensure implementation of policies, procedures, systems and controls to attain a desirable standard of corporate governance.

Contract Terms

Please note this is on a 5‑year fixed contract.

Requirements

• LLB Degree - Essential
• LLM will be an added advantage
• CIS Qualification will be an added advantage
• At least 10 years working experience as an admitted Attorney of the High Court
• 5 years experience in a Senior position as a Company Secretary or Legal Manager / Advisor
• Experience in Contract Management
• Experience with the CCMA
• Experience in Stakeholder Engagement
• Knowledge of the Local Government
• Knowledge of Companies Act and King Reports on Corporate Governance
• Knowledge of NLTA, PFMA and MFMA
• Knowledge of compliance processes and requirements
• Knowledge of road passenger transport legislations will be an added advantage
• Good communication and writing skills
• Attention to detail
• Deadline driven
• Integrity when handling confidential information
• Ability to work with numerical information, analytical and problem‑solving skills
• Computer literacy – PowerPoint, Excel, Word & Outlook

Responsibilities

• Guide Directors on any laws affecting corporate governance.
• Report irregularities arising from failure to comply with the Memorandum of Incorporation or rules of the Company or Companies Act.
• Ensure company secretariat documentation is in place, recorded and filed properly.
• Distribute copies of the annual financial statements to relevant parties in terms of Companies Act.
• Compile, transcribe and distribute minutes of Board meetings.
• Certify in the Company's annual financial statements whether the company has filed required returns and notices in terms of Companies Act, and whether all such returns and notices appear to be true, correct and up to date.
• Ensure correct procedure for appointment of Non‑Executive and Independent Directors.
• Implement Directors induction and ongoing training and development to empower them to fulfil their fiduciary duties.
• Provide a central source of guidance on corporate governance to the Board and throughout the Company.
• Prepare Board agendas and packs for meetings.
• Make administrative arrangements for all Board Sub‑Committee meetings and compile records thereof.
• Follow up on implementation of Board and Sub‑Committee resolutions.
• Update Board and Sub‑Committee charters.
• Assist the Board Chairperson to formulate annual work plans.
• Take an active role in the evaluation of the Board members.
• File and retrieve corporate documents, records and reports.
• Manage company information requests.
• Produce regulatory compliance reports.
• Develop a regulatory compliance risk plan and perform compliance audits.
• Submit monthly and other reports to internal and external stakeholders.
• Manage a service level agreement with external attorneys responsible for reviewing all contracts and assessing legal implications that need to be brought to the attention of executives (legal advisory & contract management).
• Update and maintain statutory and legal compliance documents.
• Update and maintain all registers.
• Manage existing litigation, aiming for favourable outcomes, and minimizing the duration and cost of disputes.
• In consultation with external attorneys review and draft legal papers and agreements in litigation cases.
• Identify, assess and mitigate legal risks across the entire organisation to safeguard the business from potential liabilities and exposure.
• Ensure the company adheres to all relevant laws, industry standards, and internal policies.
• Manage compliance programs and training.
• Act as a trusted advisor to the Executive and Board of Directors, aligning legal strategies with broader business objectives and contributing to growth initiatives.
• Manage the legal department's budget effectively, controlling internal vs. external legal spend, and demonstrating the financial value of the legal function to the business.
• Manage and oversee the entire contract lifecycle, aiming for efficient review, negotiation and execution processes to facilitate business operations and minimise risk.
• Perform any other duties assigned from time to time.

Notes

Please note only shortlisted candidates will be contacted.

If you have not heard from us in 2 weeks, please consider your application unsuccessful.