Company Secretary And Administration Officer

Robert Walters; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A prestigious family office in Johannesburg seeks a Company Secretary and Administration Officer. The role involves providing governance guidance, managing board meetings, and ensuring compliance with legal requirements. Candidates should have a Bachelor’s degree and certification as a Company Secretary, with at least five years of relevant experience. Excellent organisational and communication skills are essential for this on-site position.

Qualifications

• Extensive knowledge of the Companies Act, No. 71 of 2008.
• Minimum of 5 years of experience in a similar role.
• Proven track record in corporate governance and compliance.

Responsibilities

• Guide directors on their duties and ensure compliance.
• Organise Board meetings and maintain related documentation.
• Manage company records and facilitate communication with stakeholders.
• Provide comprehensive support and guidance to directors.

Skills

Organisational skills

Communication skills

Interpersonal skills

Problem-solving abilities

Attention to detail

Education

Bachelor’s degree in Business Administration, Law, or a related field

Professional certification as a Company Secretary

Tools

Board software (Board Intelligence)

SharePoint

Job description

Our client is a prestigious, multi‑generational family office with a global presence.

They are looking for a Company Secretary and Administration Officer to join their team in Johannesburg.

This is a full‑time, fully on‑site position.

Key Responsibilities

• Compliance and Governance: Provide guidance to the directors on their duties, responsibilities, and powers; ensure the Group Companies comply with relevant laws and regulations, including the SA Companies Act, No. 71 of 2008 and the UK Companies Act; report any non‑compliance to the relevant Board of Directors; submit all returns required for the Group Companies to the CIPC in SA and Companies House in the UK; liaise with a Jersey corporate service provider for matters concerning the compliance of a Jersey entity.
• Board and Committee Support: Organise all Board meetings for the Group Companies, including arranging dates, sending out notices/calendar invites, drafting agendas, compiling and distributing packs using board software (Board Intelligence), drafting notes for the Chair to assist with efficient running of the board meetings, drafting and organising minutes and resolutions of all shareholders’, board, and committee meetings; maintain up‑to‑date board and committee charters and terms of reference.
• Administrative Duties: Ensure the proper administration of the company’s affairs; manage the company’s records and documentation, including overall responsibility for the management of records for the Group Companies in SharePoint; facilitate communication between the Board of Directors and stakeholders; assist with HR contracts and payroll legislation; complete KYC requests; submit BOP forms to banks for foreign transfers.
• Advisory Role: Act as the primary source of advice on the conduct of the business; provide comprehensive support and guidance to directors, especially non‑executive directors.

Qualifications

• Bachelor’s degree in Business Administration, Law, or a related field.
• Professional certification as a Company Secretary (e.g., Chartered Secretary).
• Extensive knowledge of the Companies Act, No. 71 of 2008.
• Training will be received for the UK Companies Act
• Minimum of 5 years of experience in a similar role.
• Proven track record in corporate governance and compliance.
• Strong organisational, communication, and interpersonal skills.
• Excellent attention to detail.
• Ability to work independently and as part of a team.
• Problem‑solving and decision‑making abilities.
• Ability to handle confidential information with discretion.