Cold Store Clerk

Joblink Placement; Midrand; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A logistics management company based in Midrand is looking for an administrator to oversee cold store operations. Responsibilities include managing stock movements, maintaining records, and reporting statistics. The ideal candidate should have 3-5 years of administration experience in a cold store setting within the food industry, alongside a matric qualification. This role offers a competitive salary of R 14,000 CTC.

Qualifications

• 3-5 years' experience in an Administration role in a high-volume cold store operation within the food industry.
• Understanding of stock receiving and dispatching procedures.
• Knowledge of HACCP and Food Safety.

Responsibilities

• Coordinate daily planning for stock movements and process client orders.
• Manage stock transfers and ensure accurate data capturing.
• Capture and report daily stock movements and generate operational reports.

Skills

Microsoft – Intermediary

Good communication

Time Management

Customer relations

Organizational skills

Attention to detail and accuracy

Education

Matric

Job description

Purpose

This position is responsible to for the administration of the Cold Store, maintain the warehouse management system, deliver support between internal and external customers, report on daily statistics and administer the billing process by investing in personal development, driving performance excellence and living the organisational values.

Reporting to : Cold Store Admin Supervisor

Key Performance Areas / Outputs / Responsibilities

Administration of the Cold Store

• Coordinate daily planning for stock movements (inbound and outbound)
• Process client orders (COS), amendments, and special instructions
• Liaise between traders, clients, and cold store operations
• Generate and verify orders, picking slips, GIVs, and dispatch documentation
• Ensure dispatch compliance with required temperature standards
• Handle stock queries, maintain records, and assist with stock takes
• Support general office upkeep, stationery requests, and equipment maintenance
• Follow all food safety and quality compliance guidelines

Warehouse Management System Maintenance

Manage stock transfers and ensure accurate data capturing

Oversee and support stock movement processes and stock take activities

Report and communicate stock levels to both clients and management

Support Between Internal and External Parties

Confirm and process customer orders and release notes

Ensure accuracy of picking instructions aligned with cold store procedures

Provide ongoing updates to traders and clients

Address and resolve order and delivery queries

Ensure completion and communication of order and delivery statuses

Daily Statistics Reporting

Capture and report daily stock movements and utilization

Generate and distribute daily operational and statistical reports daily to management

Billing Process Administration

Print and review uncommitted reports and resolve any uncommitted GRVs before billing.

Generate the Principal Movement report for the billing period and ensure proper warehouse billing on client accounts.

Run Billing Generation to create invoices, then check the ‘Invoice Not Printed’ report for pending invoices and verify against client accounts to avoid duplications.

Prepare and send reports to clients, including corrections or specific requests, and amend invoice breakdowns for accuracy.

Finalize and email invoices to clients.

Requirements :

Qualification : Matric

Experience : Minimum : 3-5 years’ experience in an Administration role or similar, in a high-volume colds store operation, within the food industry.

Preferred : Over 5 years’ experience in an Administration role or similar, in a high-volume colds store operation, within the food industry.

Knowledge

Stock receiving and dispatching procedures

Understanding of inventory procedures

Knowledge of HACCP and Food Safety

Knowledge of warehouse management systems (WMS)

Understanding of tabulating weights

General administrative duties and procedures (Filing, Documenting)

Skills :

Microsoft – Intermediary

Good communication (Telephonically and Interpersonal)

Time Management

Customers relations

Organizational skills

Attention to detail and accuracy

Area : Midrand

Salary : R 14 000 CTC