Clearing & Forwarding Specialist

Frank Consult; Wes-Kaap; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading logistics company is seeking a Clearing & Forwarding Specialist in South Africa, responsible for managing import/export customs processes across multiple ports. The successful candidate will need strong technical clearing knowledge, excellent communication skills, and the ability to process high-value customs payments. The role requires a detailed understanding of SA Customs legislation and the ability to work under pressure in a busy environment, ensuring compliance and efficient cargo movement.

Qualifications

• Strong understanding of import and export customs processes.
• Technical clearing knowledge with accurate document processing.
• Ability to manage multiple tasks in a high-volume environment.

Responsibilities

• Manage import and export customs processes across multiple ports.
• Coordinate customs clearances and manage shipment documentation.
• Ensure compliance with regulations and maintain accurate records.
• Process high-value customs duty and VAT deferment payments.
• Apply for and renew relevant permits.

Skills

Understanding of SA Customs procedures

Knowledge of ACS system

Proficiency in Microsoft Excel

Strong numerical skills

Excellent communication skills

Ability to work under pressure

Attention to detail

Tools

FUSION invoicing system

Job description

Our client, a market-leading logistics and trading company, is seeking a Clearing & Forwarding Specialist to manage import and export customs processes across multiple ports. The role requires strong technical clearing knowledge, accurate document processing, and the ability to work under pressure in a high-volume environment.

Role Overview

This role is responsible for framing and submitting Import and Export Bills of Entry, coordinating customs clearances across all major ports, managing shipment documentation, overseeing deferment payments, and ensuring full compliance with Customs regulations. You will work closely with Trading, Logistics, Shipping, and external regulatory bodies to ensure timely clearance and efficient movement of cargo.

Key Responsibilities

Bills of Entry & Clearances

• Frame and process all Import/Export Bills of Entry.

• Manage customs clearance processes for all ports and branches.

• Obtain and verify supplier invoices, cargo values, discharge quantities, and shipment documents.

• Maintain accurate vessel files and clearing records.

• Prepare Supplier Commercial Invoices in FUSION per port of discharge and submit for review.

Port-Specific Operations

• Cape Town/Port Elizabeth/East London:
  Submit B/Es electronically from Durban; coordinate with Fairship for SARS release, Landing Orders, Cargo Dues, and regulatory clearances (Dept. Agriculture, Port Health, SABS, etc.).

• Durban/Richards Bay:
  Process clearances, collect SARS release notices, file documentation, issue Cargo Dues Orders via NPA “Ports Online”, and facilitate discharges for “Leased Hold” cargo.

Exports

• Frame export entries and coordinate movement of cargo with relevant stakeholders (reverse procedures of imports where applicable).

Deferment Payments

• Process high-value Customs Duty and VAT deferment payments (up to R35m Duty / R15m VAT / up to R1 Billion VAT cycle exposure).

• Manage payments through FUSION, and ensure Customs NATIS reflects “paid” to avoid penalties and interest.

• Coordinate early communication with Accounts to ensure funds are available.

• Manage financial year-end dual payment cycle as required by Customs.

Permits & Compliance

• Apply for and renew all relevant permits and manage payment processing for Customs, Plant Health, Department of Agriculture, Health, ACS, etc.

• Maintain updated Customs legislation, tariff books, and regulatory texts.

• Ensure strict adherence to compliance, documentation, and audit requirements.

Month-End

• Raise all AR/AP invoices by month-end cut-off.

• Assist Vessel Accounts with month-end queries and documentation.

Required Skills & Competencies

• Strong understanding of SA Customs procedures, regulations, and documentation.

• ACS system knowledge is essential.

• Proficient in Microsoft Excel, Word, Outlook and FUSION or similar invoicing systems.

• Strong numerical and analytical skills.

• Excellent communication and interpersonal ability.

• Able to work under pressure, handle large volumes, and meet strict deadlines.

• Team player with high attention to detail and willingness to work overtime/weekends when needed.

• Knowledge of bulk cargo logistics, silo/terminal handling, and execution of commodity contracts is an advantage.