Category Sourcing Specialist: Facilities Management

PayInc; Johannesburg; On-site; ZAR 900,000 - 1,800,000; Full time

Job summary

PayInc is seeking a senior procurement professional in Johannesburg to lead category management and strategic sourcing for Facilities Management related services. You will develop commodity strategies, build business cases, and drive supplier negotiations to optimize value.

This role requires a BCom or equivalent, MCIPS, and 7–10 years in ICT/FS procurement with strong data analytics and ERP experience. You will manage stakeholders and ensure policy compliance across the sourcing lifecycle.

Qualifications

• BCom degree or equivalent qualification required; MCIPS preferred.
• 7–10 years in a sourcing or procurement environment, ideally ICT/FS.
• Proven track record in category management and strategic sourcing.

Responsibilities

• Develop commodity strategies and category plans aligned to business drivers.
• Embed procurement policies and deliver commercial/contractual elements.
• Lead supplier negotiations and contract management across the P2P cycle.
• Drive benefits realization and cost reduction through data analytics.

Skills

Category Management

Supplier Negotiation

Sourcing Strategy

Contract Management

Stakeholder Management

Cost Reduction

Risk Management

Team Leadership

Vendor Relationship

Data Analysis

Education

BCom degree or equivalent

MCIPS qualification

Tools

ERP / Source to Pay systems

MS Office (Excel, Word, PowerPoint)

Job description

PURPOSE
The primary objective of this role is to ensure efficient, effective, and uniform processes for the procurement of Facilities Management related products and services within PayInc. To establish a sustainable and systematic approach to strategic procurement, while overseeing the sourcing to post contract management cycle. Plan, direct and coordinate the sourcing, contracting and purchasing of products and services as well as proactively support PayInc to drive ongoing standardization.

Description
PURPOSE
The primary objective of this role is to ensure efficient, effective, and uniform processes for the procurement of Facilities Management related products and services within PayInc. To establish a sustainable and systematic approach to strategic procurement, while overseeing the sourcing to post contract management cycle. Plan, direct and coordinate the sourcing, contracting and purchasing of products and services as well as proactively support PayInc to drive ongoing standardization.

To provide advice and support in the development and implementation of procurement planning and associated service delivery processes, methods, and techniques, enabling the procurement of products and or services in the Facilities Management Business Unit.

You will engage with the following stakeholders:

• Business Owners in Facilities Management and Facilities Management Head
• Facility Landlord where applicable;
• Project teams
• Human Capital
• Procurement
• Finance
• Legal, Risk and Compliance
• Suppliers
• Shareholders
• Executive Team
  

Your key responsibilities include:
Supplier Management
Category Management:

• Develop commodity strategies, category plans and commercial solutions aligned to \"best in class\" business drivers for delivering specific components thereof.
• Develop a fact-base to appropriately understand market analytics and category dynamics, these include Total Cost of Ownership (TCO) models, comparative analysis, spend analysis, trend analysis, risk analysis, benchmarking etc.
• Develop comprehensive business cases in order to support strategies for approval by senior stakeholders such as EXCO and Business Unit Head / Managers within the Facilities Management Business Unit.
• Work with identified business area to embed and ensure compliance with the Group Procurement Policies.
• Assist Head of Procurement in delivery of commercial and contractual elements through commercial negotiations, leading to awarding contracts.
• Ensure all financial, risk, strategic and commercial considerations are optimised using due diligence checks, best in class strategies and general market knowledge
  

Supplier Management

Benefits Realisation:

• Ensure sustainable savings by identifying opportunities and delivering benefits against all targets through effective cost reduction, cost avoidance and revenue generation opportunities. Introduce Value Add and Value Engineering (VAVE) initiatives that will contribute to savings and maximize value.
• Report on performance against targets for benefits realization by extraction of data through MI.
• Devise methods to optimize processes and eradicate waste to drive value throughout the supply chain. Introduce innovation that will add strategic benefit through mutual relationships and synergies by working with the internal customers (business units) and third-party suppliers.

Supplier Management

Contract Management:

• Delivery of effective contract management will include -
• Service delivery management: ensuring that the service is being delivered as agreed to the required level of performance and quality by working timeously and to agreed deadlines. Create and maintain relationships to keep business engagements cordial. Optimise the efficiency, effectiveness and economy of the service or relationship described in the contracts, by balancing costs against risks and actively managing the contractual relationship.
• Transactional Integrity:
• Ensure transactional integrity is adhered to for each step in the P2P process and all transactions are in line with company compliance and policies by reviewing the monthly reporting and working with the allocated business units.
• Ensure that all contractual information is loaded onto the ERP System for each deal that is completed prior to benefit sign off, as per the agreed Sourcing Process (sign off will not occur unless this is done). Address all enquiries to add resolution related to supplier payments and invoicing.
  

Stakeholder Management

• To support the organisation in achieving its strategic objectives by interpreting and influencing both the external and internal environments and by creating positive relationships with stakeholders through the appropriate management of their expectations and agreed objectives.
• Positioning stakeholders according to the level of influence, impact, or enhancement they may provide to the business or its projects.
• Recognize and acknowledge stakeholder's needs, concerns, wants, authority, common relationships, interfaces and align this information with the overall delivery strategy.
• Ensure communication standards are transparent, honest, and open with stakeholders,
• Governance and Compliance: Ensure that all governance and compliance related requirements are adhered to from company and statutory perspectives as requested and reported by the Compliance team throughout the year. Ensure that all targets against governance and compliance are met and maintained by reviewing the monthly reporting and working with the allocated business units. Complete all training requirements in order to understand requirements against governance and compliance
  

Stakeholder Engagement

• Manage and maintain good stakeholder relationships
• Understand customer needs and supplier contribution and utilize to drive optimal operational results
  

Compliance

BBBEE

• Achieve all targets related to BBBEE and transformation through due consideration in the processes of procuring products and services where required.
• Ensure procurement compliance with BEE objectives Create and set BEE targets to develop, implement and manage BEE policies, procedures, and initiatives in line with legislative and compliance requirements (e.g., the DTI Construction Sector Codes, Employment Equity Act, in respect of the Group BEE ownership, Socio Economic Development as well as Preferential Procurement and Supplier Development commitments).
• To manage and develop Group Supplier Development programs were required.
• Partner with the business units to manage and develop skills development strategies to ensure the appropriate spend is focused in the right category and spend areas
  

Compliance and Risk

• Policies and procedures: Develop, amend and implement relevant policies and procedures
• Compliance: Ensure compliance with relevant policies & procedures, regulation and legislation
• Risk: Ensure risks are reported on and mitigated
  

People

• People Processes: Manage employees through the employee lifecycle including, recruit, manage performance and reward
• People Development: Build a high-performance team through regular individual and team engagement sessions. Identify talent, coach, and develop to ensure talent retention
• Category Buyer Leadership
• Manage performance of the 1 Category Buyer reporting into the role.
• Allocate sourcing activities and workloads.
• Review procurement documentation and recommendations.
• Coach and mentor the Category Buyer.
• Facilitate skills transfer and professional development.
• Conduct regular performance discussions.
• Drive high levels of employee engagement.
  

Qualifications / Knowledge

• BCom degree or equivalent certification related to Procurement, Supply Chain or Purchasing and Supply
• 7-10 years in a Sourcing environment with focus on the following categories: Hard Services, Soft Services, Outsourced Services, Occupational Health and Safety (OHS), Environmental, Social and Governance (ESG) and any services provided by the Landlord of the facility where relevant.
• Integrated Facilities Management Model / Outsourcing / Insourcing
• Proven track record of delivery and achievements in Category Management, Strategic Sourcing, Contract Management and Supplier Relationship Management. The individual must be able to undertake Category Planning resulting in a Category Strategy, have strong negotiation experience in the outlined categories, and good skills in managing such relationships with Product service providers.
• MCIPS qualification
• Experience in financial services or ICT industry
• International technology related sourcing, contract and supplier management experience
  

Experience

• A minimum of 7-10 years’ relevant experience in the ICT / Financial Services Sector
• A minimum of 7 years’ financial services experience
• A minimum of 5-7 years’ people management experience
  

Knowledge & Skills

• To provide advice and support in the development and implementation of procurement planning and associated service delivery processes, methods, and techniques, enabling the procurement of company goods and or services in compliance with org. policy for: Hard Services, Soft Services, Outsourced Services, Occupational Health and Safety (OHS), Environmental, Social and Governance (ESG) and any services provided by the Landlord of the facility where relevant.
• Integrated Facilities Management Model / Outsourcing / Insourcing
• Managing complex sourcing events for Hard Services, Soft Services, Outsourced Services, Occupational Health and Safety (OHS), Environmental, Social and Governance (ESG) and any services provided by the Landlord of the facility where relevant.
• Integrated Facilities Management Model / Outsourcing / Insourcing
• Detailed knowledge of the characteristics of: Hard Services, Soft Services, Outsourced Services, Occupational Health and Safety (OHS), Environmental, Social and Governance (ESG) and any services provided by the Landlord of the facility where relevant.
• Integrated Facilities Management Model / Outsourcing / Insourcing
• Experience in authoring, administering, negotiating, initiating, and terminating contracts with regards to Facilities Management.
• Knowledge of Facilities Management strategies and industry trends
• Knowledge of planning, scheduling, and project/deal control
• Experience handling large Facilities Management related commercial procurement deals.
• Provide analysis, guidance, and assistance on a variety of technologies and Product categories
• Stakeholder Management
• Communication Skills
• Customer focused
• Intermediate knowledge is required of all Microsoft desktop applications such as Word, Excel, and PowerPoint
• ERP / Source to Pay systems
• People Management