Care Home Receptionist Administrator

Ampath Laboratories; Vanderbijlpark; On-site; ZAR 250 000 - 300 000; Full time

Job summary

A care service provider is seeking an experienced and motivated Care Home Administrator to join their team in Vanderbijlpark. In this full-time role, you will manage reception services, coordinate admissions, and maintain administrative systems vital for the operation of the care home. Key qualifications include previous experience as a home administrator, strong interpersonal skills, and effective time management. This position requires collaboration with various departments and involves overseeing payroll and financial transactions.

Qualifications

• Previous experience as a care home administrator essential.
• A welcoming and approachable persona.
• Confident in liaising with other members of staff and residents.
• Good time management skills.
• Able to work alone as well as part of a team to achieve the best result.

Responsibilities

• Manage the provision of effective and efficient reception services.
• Respond positively to all enquiries from prospective residents.
• Coordinate admissions with the Home Manager or Deputy Home Manager.
• Ensure Resident contracts are completed on admission day.
• Collect initial payments and arrange Direct Debits.
• Maintain administration systems relating to residents.
• Keep petty cash accounts and present reconciliations weekly.
• Liaise with departments regarding payroll and HR.
• Manage day-to-day payroll and queries.
• Complete payroll returns correctly and timely.
• Produce contract amendments and HR letters.
• Cover reception duties in the absence of the receptionist.

Skills

Senior Care

Developmental Disabilities Experience

Behavior Management

Computer Skills

Caregiving

Home Care

Copywriting

Child Protective Services

Medication Administration

Social Work

Writing Skills

Addiction Counseling

Job description

We are seeking to appoint an experienced and motivated Care Home Administrator to join our team. Experience as a Home Administrator in a care home is essential to apply for this role. As the Home Administrator you will report directly into the Home Manager and will work closely with other heads of departments in order to provide a comprehensive admin service to support the business and clinical activity of the care home. The working hours are Monday to Friday 0900-1700 and this is a full time contract! For more details send your CV on Whatsapp.

Role Responsibilities

• Manage the provision of effective and efficient reception services.
• Respond positively to all enquiries from prospective residents and assist with any queries they may have.
• Coordinate admissions with the Home Manager or Deputy Home Manager.
• Ensure the Resident contract is presented to the Resident or their representative prior to admission and are completed and signed on day one of admission.
• Collect initial payment and arrange Direct Debits for ongoing payments.
• Maintain administration systems relating to residents.
• Maintain a day‑to‑day account of the petty cash and present weekly reconciliations to the Home Manager.
• Liaise with appropriate departments regarding payroll procurement finance and HR.
• Manage day‑to‑day payroll and queries.
• Complete payroll returns ensuring they are correct authorised appropriately and presented within agreed deadlines.
• Produce all contract amendments contracts of employment and HR letters in line with agreed HR process.
• Cover reception duties in the absence of the receptionist.

Skills and Experience Required

• Previous experience as a care home administrator essential.
• A welcoming and approachable persona.
• Confident in liaising with other members of staff and residents.
• Good time management skills.
• Able to work alone as well as part of a team to achieve the best result.

Key Skills

• Senior Care
• Developmental Disabilities Experience
• Behavior Management
• Computer Skills
• Caregiving
• Home Care
• Copywriting
• Child Protective Services
• Medication Administration
• Social Work
• Writing Skills
• Addiction Counseling

Employment Information

Employment Type: Full Time

Experience: years

Vacancy: 1