Care Home Administrator

Au Pair Extraordinaire; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading care home organisation is seeking an experienced Care Home Administrator to manage reception services, coordinate admissions, and maintain administrative systems. The role requires previous experience as a Home Administrator, strong interpersonal skills, and the ability to work independently and as part of a team. This is a full-time position in Johannesburg with a working schedule of Monday to Friday from 09:00 to 17:00.

Qualifications

• Experience as a Home Administrator in a care home is essential.
• Must be confident in liaising with other members of staff and residents.

Responsibilities

• Manage the provision of effective and efficient reception services.
• Coordinate admissions with the Home Manager or Deputy Home Manager.
• Maintain administration systems relating to residents.
• Liaise with appropriate departments regarding payroll, procurement, finance, and HR.
• Complete payroll returns and manage day-to-day payroll.

Skills

Previous experience as a care home administrator

Welcoming and approachable persona

Confident in liaising with staff and residents

Good time management skills

Able to work alone and as part of a team

Job description

We are seeking to appoint an experienced and motivated Care Home Administrator to join our team. Experience as a Home Administrator in a care home is essential to apply for this role. As the Home Administrator you will report directly into the Home Manager and will work closely with other heads of departments in order to provide a comprehensive admin service to support the business and clinical activity of the care home. The working hours are Monday to Friday 0900-1700 and this is a full time contract.

Role Responsibilities

• Manage the provision of effective and efficient reception services.
• Respond positively to all enquiries from prospective residents and assist with any queries they may have.
• Coordinate admissions with the Home Manager or Deputy Home Manager.
• Ensure the Resident contract is presented to the Resident or their representative prior to admission and are completed and signed on day one of admission.
• Collect initial payment and arrange Direct Debits for ongoing payments.
• Maintain administration systems relating to residents.
• Maintain a day-to-day account of the petty cash and present weekly reconciliations to the Home Manager.
• Liaise with appropriate departments regarding payroll, procurement, finance, and HR.
• Manage day-to-day payroll and queries.
• Complete payroll returns, ensuring they are correct, authorised appropriately and presented within agreed deadlines.
• Produce all contract amendments, contracts of employment and HR letters in line with agreed HR process.
• Cover reception duties in the absence of the receptionist.

Skills and experience required

• Previous experience as a care home administrator essential.
• A welcoming and approachable persona.
• Confident in liaising with other members of staff and residents.
• Good time management skills.
• Able to work alone as well as part of a team to achieve the best result.