Buyers Assistant at PnP

Pick n Pay; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A major retail chain is seeking an experienced Admin Assistant for the Senior Buyer's office. The role demands strong organizational skills and the ability to manage various administrative duties essential to the buying and procurement processes. Suitable candidates will have at least 3 years of retail experience, a relevant degree, and excellent computer skills, particularly in Excel and SAP. The position involves coordinating communication between suppliers and internal teams while assisting in maintaining organized operations. This is an exciting opportunity for a detail-oriented individual in a dynamic retail environment.

Qualifications

• 3 years retail experience required.
• Valid Driver's Licence is necessary.
• Working knowledge of retail buying is essential.

Responsibilities

• Provide administrative support to Senior Buyers.
• Manage schedules, organize meetings.
• Maintain documentation for orders and suppliers.
• Assist in special projects and seasonal campaigns.

Skills

Organizational skills

Attention to detail

Communication skills

Problem solving

Customer centric

Education

University degree

Tools

Excel

SAP

Job description

Role Summary

The Hypermarkets are looking for an experienced Admin Assistant. The Admin Assistant in the Senior Buyer's office plays a vital role in supporting the buying and procurement processes within a retail environment. This position involves managing day-to-day administrative tasks, coordinating communication between suppliers and internal departments, and assisting the Senior Buyers in maintaining efficient and organized operations. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced retail setting.

Requirements

• 3 Years retail experience
• Preferably University degree
• Valid Driver's Licence
• Must have working knowledge of retail buying
• Previous experience in buying office will be advantageous
• Excellent computer skills i.e. Excel and SAP

Competencies

• Excellent communication skills
• Methodical/Structure work ethic plan
• Organise and follow up on activities and plan
• Attention to detail
• Adaptive to changing business environment
• Adhere to standards and policies
• Customer Centric
• Judgement and Decision making
• Innovation
• Sound Administration
• Building Relationships
• Sales and profitability
• Problem Solving

Key Responsibilities

• Reports: Collate and pull adhoc statistical report and exception reports on request. As well as maintain the Trade Pack, presented weekly.
• Administrative Support: Provide general administrative support to the Senior Buyers, including managing schedules, organizing meetings, and preparing reports and presentations.
• Operational Vendor Management: Serve as a point of contact between the Senior Buyer, suppliers, and internal departments, ensuring clear and timely communication regarding orders, deliveries, and any issues that arise.
• Document Management: Organize and maintain all necessary documentation, such as contracts, invoices, and product specifications, ensuring they are readily accessible for the Senior Buyer.
• Vendor Relations: Support the Senior Buyer in maintaining relationships with vendors, including coordinating meetings, handling inquiries, and managing correspondence and onboarding administration.
• Expense Reporting: Assist in the preparation and submission of expense reports for the Senior Buyer and maintain accurate records of all financial transactions.
• Project Assistance: Support the Senior Buyers in special projects, including product launches, seasonal campaigns, and inventory audits. Prepare presentations buyer presentations for meeting and projects.
• Maintain accurate promotional tracking. Load promotional deals into tracker, assist with briefing and co ordinate changes accordingly.
• Promotion and Marketing: responsibilities include managing:
  • Collation of deal sheets and campaigns, deal bank population and maintenance.
  • Reviewing RMS and coordinating advertising administration.
  • Buyers' Adnote population, updating, maintenance and coordination with Advertising Studio.
  • Face of trade bookings and maintenance.
  • Minutes/contact report and vendor file management and maintenance.
  • Vendor listing and management

Closing date – 19th December 2025