Business Administration Specialist

Callforceoutsourcing; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading contact center solutions provider in Cape Town is seeking a Business Administration Specialist to manage vendor invoices and monitor accruals. The ideal candidate has 2-3 years of experience, and skills in Freight Forwarding are highly desirable. You will ensure accurate data processing and archiving of invoices within predefined timeframes. This position offers an opportunity to join a dynamic team focused on operational excellence.

Qualifications

• 2-3 years of professional experience preferred.
• Knowledge in the Freight Forwarding industry is highly desirable.
• Excellent data entry skills with a high level of accuracy.

Responsibilities

• Register and process operational vendor invoices in the operational system.
• Prepare accruals reports on a periodic basis.
• Ensure vendor invoices are archived properly.

Skills

Data entry skills

Knowledge in Freight Forwarding

Proactive and motivated

Strong skills in accounting principles

Tools

SAP

Job description

Creating purposeful careers as we build the future of contact centre solutions.

As a Business Administration Specialist, you will register and process operational vendor invoices in the operational system within predefined timeframes.

Responsibilities

• Account Payable Handling
  • Register and process operational vendor invoices in the operational system within the predefined timeframe.
  • Match and validate incoming invoices against booked accruals.
  • Verify and confirm any discrepancies with operations.
  • Ensure all incoming invoices are registered timely and accurately in the operational system and transmitted to the accounting system for further payment.
• Accruals Monitoring
  • Prepare accruals reports on a periodic basis to follow up on missing accruals with operations.
  • Ensure all accrual discrepancies are clarified, accepted, or corrected by operations and approved by authorized persons.
• Document Archive
  • Ensure vendor invoices are archived properly based on the agreed process and workflow.

Qualifications

• Ideally 2-3 years of professional experience.
• Knowledge in the Freight Forwarding industry is highly desirable (Air and sea transport).
• Basic knowledge of accounting principles is a plus.
• Excellent data entry skills with a high level of accuracy; experience using SAP.
• Proactive, highly motivated, and flexible.
• Strong skills in accounting principles, air freight, logistics management, accounts, and sea freight.