Bookkeeping and Admin Assistant -Half Day - Stellenbosch

Sagen Advisory; Stellenbosch; On-site; ZAR 50,000 - 200,000; Part time

Job summary

A recruitment company is seeking a dedicated Bookkeeping and Admin Assistant for a half-day position in Stellenbosch. The ideal candidate will manage bookkeeping and administrative tasks for various clients. Requirements include Matric, 3 years of experience, proficiency in MS Excel, and experience with accounting software. The position offers flexible hours and a remuneration of R8 000 - R11,500 per month.

Benefits

R500 travel expense reimbursement

R500 cell phone expense reimbursement

Qualifications

• Matric (Grade 12) is essential.
• Additional qualifications or certificates in administration, bookkeeping, or finance are highly advantageous.
• Minimum of 3 years' proven experience in a bookkeeping or administrative role.

Responsibilities

• Perform full-function basic bookkeeping duties and data capturing.
• Manage debtors' functions including invoicing and debt collections.
• Conduct basic reconciliations for bank accounts and other financial records.

Skills

Attention to detail

Organisational skills

Interpersonal skills

Time management

Proficiency in MS Excel

Education

Matric (Grade 12)

Qualifications in administration, bookkeeping, or finance

Tools

Xero

Sage

Job description

Overview

Sagen Advisory Recruitment Company is recruiting on behalf of one of our esteemed clients for a dedicated Bookkeeping and Admin Assistant based in Stellenbosch. This is a half-day position until February 2026, with the agreement to be reviewed and potentially renewed thereafter. We are seeking a meticulous and organised individual to manage essential financial and administrative tasks for a diverse portfolio of clients. This role is ideal for someone with strong foundational skills in bookkeeping and a proactive approach.

Responsibilities

• Perform full-function basic bookkeeping duties, including data capturing and processing of financial transactions.
• Manage debtors' functions, which include invoicing and diligent debt collections.
• Conduct basic reconciliations for bank accounts, petty cash, and other financial records.
• Assist with the preparation of necessary documentation for VAT and PAYE submissions.
• Maintain organised financial records and filing systems, both physical and digital.
• Potentially assist with basic Company Secretarial (Cosec) tasks over time, as guided.
• Provide general administrative support to ensure smooth office operations.
• Liaise with clients as needed regarding their accounts and administrative queries.

Qualifications and Experience

• Matric (Grade 12) is essential.
• Additional qualifications or certificates in administration, bookkeeping, or finance are highly advantageous.
• Minimum of 3 years\' proven experience in a bookkeeping or administrative role, specifically with a focus on basic bookkeeping and debtors management.
• Proficiency in MS Excel is essential for reconciliations and data management.
• Experience with accounting software such as Xero and Sage is a strong advantage and highly preferred.
• A valid driver’s license and own reliable transport are required for potential client visits or office errands.

Required Competencies

• Exceptional attention to detail and accuracy in all data entry and record-keeping.
• Strong organisational and time management skills to handle multiple tasks efficiently.
• Excellent interpersonal and communication skills (both verbal and written) for client interaction and internal collaboration.
• Ability to work effectively under pressure and meet deadlines.
• Proactive, methodical, and eager to learn new tasks and systems.
• Ability to work independently with minimal supervision, as well as collaboratively within a team.

Remuneration & Working Arrangement

• Salary: R8 000 - R11,500 per month - depending on qualifications and years of experience.
• Benefits: R500 travel expense reimbursement + R500 cell phone expense reimbursement per month.
• Work Day: This is a half-day position until February 2026. The agreement will be reviewed and potentially renewed thereafter.
• Flexibility: The client is open to discussing flexible hours (e.g., 4 or 5 hours any time during working hours) but would prefer consistency (e.g., 08:00-13:00 / 09:00-14:00) if possible. This can be discussed further during the interview process.