Bookkeeper / Senior Financial Administrator

Albatross Food; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading FMCG distribution company is seeking a Bookkeeper to provide full financial administrative support to the Financial Manager. Key responsibilities include maintaining accurate accounting records, preparing VAT reconciliations, and supporting cost control. The ideal candidate has over 5 years of experience, preferably in a distribution or manufacturing environment. This role is based in Montague Gardens, Western Cape, with negotiable remuneration based on skills and experience.

Qualifications

• 5+ years’ bookkeeping or financial administration experience.
• Strong understanding of inventory accounting and cost-of-sales principles.
• Experience in FMCG, distribution, or manufacturing environment preferred.

Responsibilities

• Maintain accurate and up-to-date accounting records.
• Assist the Financial Manager with month-end journals and reconciliations.
• Prepare VAT reconciliations and submissions.
• Monitor and reconcile stock movements with the warehouse team.
• Support the digitisation and automation of financial processes.

Skills

Bookkeeping

Financial Administration

Advanced Excel

Accounting Software Skills

Education

Diploma or Degree in Accounting, Finance, or related field

Tools

Sage Evolution

Syspro

SAP

QuickBooks

Job description

Introduction

Purpose of the Role: To provide full bookkeeping and financial administrative support to the Financial Manager, ensuring accurate financial records, efficient processing of transactions, and compliance with accounting standards and company policies within a fast‑paced FMCG distribution environment. Kindly note that this role is based in Montague Gardens, Western Cape and that preference will be given to candidates that are currently based in the Western Cape.

Duties & Responsibilities

• Bookkeeping & Financial Administration: Maintain accurate and up-to-date accounting records to trial balance level. Capture and reconcile all daily cashbook transactions (bank, petty cash, credit cards). Process supplier invoices, GRNs, and payments. Prepare and reconcile debtors and creditors accounts. Manage general ledger postings and reconciliations. Prepare and maintain asset registers.
• Month‑End & Reporting: Assist the Financial Manager with month‑end journals and reconciliations. Prepare supporting schedules for management accounts and financial statements. Assist in variance analysis and cost tracking (sales, distribution, overheads). Support in preparing financial packs for management review.
• VAT, Compliance & Audit Support: Prepare VAT reconciliations and submissions. Maintain documentation for SARS and auditor compliance. Assist in audit preparation and respond to audit queries.
• Inventory & Cost Control: Monitor and reconcile stock movements with the warehouse team. Verify accuracy of stock valuations and investigate discrepancies. Support the Financial Manager in cost‑of‑sales analysis and margin reporting.
• Systems & Process Support: Capture and reconcile data in ERP / accounting systems (e.g. Sage Evolution). Support the digitisation and automation of financial processes. Maintain proper filing of all financial documentation.

Desired Experience & Qualification

• Qualifications & Experience: Minimum Qualification – Diploma or Degree in Accounting, Finance, or related field. Experience – 5+ years’ bookkeeping or financial administration experience. At least 3 years in FMCG, distribution, or manufacturing environment preferred. Strong understanding of inventory accounting and cost‑of‑sales principles. Advanced Excel and accounting software skills (Sage / Syspro / SAP / QuickBooks).

Package & Remuneration

Remuneration is negotiable depending on skills and experience.