Bookkeeper / Personal Assistant For Ignite Holdings Llc

Somewhere; Pretoria; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A rapidly growing HVAC company is seeking an Office Administrator & Bookkeeper to manage back-office operations remotely. The ideal candidate should have bookkeeping expertise, strong communication skills, and at least two years of administrative experience. Responsibilities include maintaining financial records, handling client inquiries, and supporting operational processes. This role offers a full-time position working from anywhere.

Qualifications

• Proven proficiency in QuickBooks and understanding of financial statements.
• At least two years of experience in office administration or virtual assistant role.
• Excellent verbal and written English skills.

Responsibilities

• Maintain accurate financial records and perform bank reconciliations.
• Handle all administrative support functions including scheduling and reporting.
• Serve as a professional first point of contact for handling inquiries.

Skills

Bookkeeping Expertise

Communication Skills

Tech-Savvy

Tools

QuickBooks

Microsoft Excel

Job description

Job Title – Remote Office Administrator & Bookkeeper

Location: Fully Remote

Working Hours: 8:00 AM - 5:00 PM CST

Employment Type: Full-time

Job Overview

We are a rapidly growing HVAC company seeking a highly motivated and skilled Office Administrator & Bookkeeper to manage our back‑office operations. This is a dynamic dual‑role that requires a professional with a passion for organization, excellent people skills, and a strong foundation in financial management. The ideal candidate will be a self‑starter who can confidently handle a variety of tasks, from phone reception and client communication to detailed bookkeeping and payroll.

You will act as a virtual assistant to the leadership team, helping to streamline operations and contribute to our company's growth.

Key Responsibilities

• Bookkeeping & Financial Management: Maintain accurate financial records using QuickBooks, perform bank reconciliations, manage payroll processing, and assist with invoicing and reporting.
• Back‑Office Administration: Handle all administrative support functions, including scheduling, reporting, and email management.
• Customer & Client Relations: Serve as a professional and presentable first point of contact for the company, handling phone reception and client inquiries with exceptional customer service.
• Operational Support: Work with our team to help improve and streamline processes, including managing state registrations and other compliance‑related tasks.
• Platform Management: Utilize House Call Pro (integrated with QuickBooks) to manage workflows, track jobs, and handle service billing.

Required Qualifications

• Bookkeeping Expertise: Proven proficiency in QuickBooks and a strong understanding of financial statements and balance sheets.
• Administrative Experience: At least two years of experience in an office administration or virtual assistant role, preferably in a service‑based industry.
• Communication Skills: Excellent verbal and written English skills. Must be professional and well‑spoken on the phone.
• Tech‑Savvy: Strong computer literacy, with experience in Microsoft Excel and the ability to quickly learn new software platforms.
• Personal Attributes: A professional and presentable demeanor, with a positive, can‑do attitude and a love for working with people.