Accounting Clerk / Finance Assistant - Humansdorp

Headhunters; Humansdorp; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency is seeking an experienced Bookkeeper for a position in Humansdorp, South Africa. The ideal candidate will have at least 2 years of experience in bookkeeping, be familiar with accounting software, and possess a strong work ethic. Responsibilities include maintaining the integrity of financial records, processing accounting activities up to Trial Balance, and managing cash flow. This role offers a fantastic career opportunity in the agricultural industry.

Qualifications

• At least 2 years' experience in a similar position.
• Experience working with books up to Trial Balance.
• Ability to take up a temporary role if required.

Responsibilities

• Maintain integrity of the Trial Balance and subsidiary ledgers.
• Process accounting activities up to the Trial Balance.
• Assist in monthly reconciliations of balance sheet accounts.

Skills

Attention to detail

Strong work ethic

Bookkeeping software familiarity

Education

Bookkeeping or Accounting Diploma

Job description

Our Client, in the Agricultural Industry, is seeking to employ an experienced Bookkeeper to their team based in Humansdorp.

An awesome career opportunity.

Requirements:

• Grade 12 / Matric.
• A relevant Bookkeeping or Accounting Diploma is advantageous, but not mandatory.
• At least 2 years’ experience in a similar position.
• Experience working with books up to Trial Balance.
• Familiarity with accounting software / systems.
• Ability to take up a temporary role if required.
• Strong work ethic.
• Meticulous and exceptionally detail oriented.
• Reliable and trustworthy.

Responsibilities, but not limited to:

Bookkeeping & Accounting

• Maintain integrity of the Trial Balance and subsidiary ledgers.
• Ensure data captured is valid, accurate, and complete, and adheres to financial reporting standards.
• Process accounting activities up to the Trial Balance / financial statement level.
• Post month-end and year-end journals (e.g. payroll, accruals, provisions, depreciation, interest, instalment sales).
• Review and process expense claims, checking supporting documentation and ledger allocations.
• Assist in monthly reconciliations of balance sheet accounts and sub books.
• Prepare and submit the month-end financial reporting pack by required deadlines.
• Schedule and lead monthly finance review meetings with head office; provide inputs and minutes.
• Assist with statutory, internal, and external audits, ensuring adherence to deadlines.
• Maintain organized record keeping and filing systems.
• Carry out additional duties as assigned by management.

Banking & Cash Flow

• Process daily cash book entries.
• Ensure the bank account / cash book accuracy and integrity.
• Load, verify, and release online banking transactions per SOPs and mandates (creditors, EFT, payroll, etc.).
• Verify and maintain beneficiary records in accordance with procedures.
• Ensure statutory and non-statutory payments (creditors, intercompany, SARS, etc.) are made on time.
• Coordinate with payroll processor for third-party payments (e.g. medical aid, bargaining council).
• Prepare monthly bank reconciliations.
• Monitor daily/weekly cash flow and update cash flow trackers.
• Produce 3-month rolling cash flow projections weekly.

Petty Cash

• Manage petty cash income, expenses, and bank deposits.
• Prepare monthly petty cash reconciliations.

Statutory Reporting & Compliance

• Reconcile VAT (VAT201): output/input VAT vs financial records.
• Ensure all supporting VAT documentation is valid and compliant.
• Submit monthly EMP201 and payments to SARS in compliance with deadlines.
• Manage monthly MIBCO submissions and payments.
• Support WComp ROE submissions.

Debtors / Accounts Receivable

• Prepare and issue invoices to customers.
• Open, review, and close job cards.
• Administer debt collection: send reminders and follow up on unpaid invoices.
• Reconcile and control accounts receivable; ensure timely settlement.
• Address customer account queries and resolve discrepancies.
• Send monthly statements to customers.

Creditors / Accounts Payable

• Raise purchase orders.
• Validate supplier invoices, ensuring correctness and VAT treatment.
• Enter invoices into system with accurate allocations.
• Prepare creditor reconciliations and submit for management review and approval.

Assets

• Calculate and record monthly depreciation journals.
• Update the fixed asset register with acquisitions and disposals.
• Maintain the small asset register.
• Submit asset changes (acquisitions/disposals) to insurers.

Inventory

• Conduct monthly stock counts and ensure correct stock levels.
• Analyze variances and report to management.
• Maintain inventory valuation and reconcile related accounts.
• Keep consignment stock lists current.
• Reconcile and analyze all stock-related financial accounts monthly.

Please note that should you not receive a response within 2 weeks of applying, you may consider your application unsuccessful.