Bookkeeper and System Specialist

Staff Solutions; Gqeberha; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A financial services company based in Gqeberha is seeking a Bookkeeper and Systems Specialist. You will be responsible for maintaining accurate financial records, managing bookkeeping activities, and providing support for clients using Xero and QuickBooks. The ideal candidate should have a diploma in accounting and extensive experience with accounting software and payroll systems. This role requires strong communication and problem-solving skills in a fast-paced environment.

Qualifications

• Proven experience in bookkeeping and financial administration.
• Experience with payroll systems.
• Ability to work independently and collaboratively in a fast‑paced environment.

Responsibilities

• Maintain precise financial records and daily bookkeeping activities.
• Assist with payroll processing including EMP201 and EMP501.
• Provide technical support and troubleshooting for accounting software.

Skills

Proficiency in accounting software (e.g., Xero, QuickBooks, Sage)

Strong communication skills

Detail-orientated

Proactive approach to problem solving

Education

Diploma or degree in Accounting, Finance, or a related field

Tools

Xero

QuickBooks

Microsoft Office Suite

Job description

The Bookkeeper and Systems Specialist will be responsible for maintaining precise financial records, managing daily bookkeeping activities, and assisting with payroll processing.

This role also includes overseeing and enhancing the financial and business systems utilized by our clients.

The ideal candidate is tech‑savvy , detail‑oriented, and proactive in identifying and implementing process improvements.

Key Responsibilities :

Bookkeeping Duties :

• Cash book
• Creditors invoices captured and creditor recons to statements
• Debtors
• Journals
• Prepare management accounts
• Payroll - EMP201, EMP501, UIF, Workmens Comp
• VAT201

System Specialist Duties :

• Xero / Quickbooks / Payroll Setups :
  • Configure and customize Xero / Quickbooks / Payroll accounts for new clients.
  • Migrate data from existing accounting systems to Xero / Quickbooks / Payroll packages.
  • Ensure accurate setup of chart of accounts, bank feeds, and integrations.
• Training :
  • Conduct one‑on‑one and group training sessions for clients on Xero / Quickbooks functionalities.
  • Develop training materials and user guides tailored to client needs.
  • Provide ongoing education and updates on new Xero / Quickbooks / Payroll packages features and best practices.
• Support :
  • Offer technical support and troubleshooting for Xero / Quickbooks-related issues.
  • Assist clients with reconciling transactions, generating reports, and managing payroll.
  • Liaise with Xero / Quickbooks support for complex issues and elevate as necessary.

Qualifications :

• Diploma or degree in Accounting, Finance, or a related field.
• Proven experience in bookkeeping and financial administration
• Proficiency in accounting software (e.g., Xero, QuickBooks, Sage,) and Microsoft Office Suite.
• Experience with payroll systems
• Ability to work independently and collaboratively in a fast‑paced environment
• Detail-orientated and customer focused.
• Strong communication skills.
• Proactive approach to problem solving.