Bookkeeper

Potentiam Ltd; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Potentiam Ltd is seeking a detail-oriented Accounts Assistant to deliver day-to-day bookkeeping and financial administration for a varied portfolio of high-profile clients in the entertainment sector. You will process invoices in Xero, manage receipts, and support VAT returns.

You will collaborate with Business Managers and Team Leaders, handle payroll-related processes, and ensure compliance with UK VAT regulations while maintaining accurate records.

Qualifications

• AAT qualification or equivalent bookkeeping experience.
• Experience performing bookkeeping and financial administration duties.
• International exposure is essential for this role.
• Strong attention to detail and accuracy.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Experience with UK VAT regulations.

Responsibilities

• Undertake day-to-day bookkeeping for a portfolio of clients.
• Process sales invoices and receipts using Xero and Hubdoc.
• Prepare draft VAT returns for review and approval.
• Assist with payroll-related processes and payroll journals.
• Maintain accurate financial records and ensure compliance with accounting standards.
• Respond to HMRC-related queries and liaise with Business Managers.

Skills

Attention to detail

Time management

Excellent communication

Independent worker

Team collaboration

Client interaction

Education

AAT qualification

Tools

Xero

QuickBooks

Job description

Potentiam is a fast-growing global offshore solutions provider connecting top talent with leading UK and European businesses. With offices across South Africa, Romania, India, and Brazil, we offer international exposure, real career progression, and the opportunity to work with high-performing global teams.

We combine global opportunity with local support — giving you the chance to grow, make an impact, and build a long-term career in a business that’s scaling fast.

Global clients. Clear progression. Real opportunity.

We are an equal opportunity employer. We encourage applications from people with disabilities and will provide reasonable accommodation during the hiring process.

About Our Client

Our Client is a highly respected business management and accounting specialist serving an exciting portfolio of clients across the music and entertainment industries. Their client base includes Recording Artists, Touring Artists, Songwriters, Music Producers, DJs, Artist Managers, Booking Agents, Recording Studios, Record Labels, Music Publishers, Music Merchandisers, Creative Design Agencies, Authors, Actors, and Social Media and TV Presenters.

Due to continued growth, our Client is seeking a detail-oriented and proactive Accounts Assistant to provide day-to-day bookkeeping and financial administration support across a varied portfolio of high-profile client.

Purpose of Role

The Accounts Assistant will be responsible for managing day-to-day bookkeeping activities, supporting client financial administration, preparing VAT returns, assisting with payroll-related processes, and ensuring the accurate and timely processing of financial information. The role requires strong organisational skills, attention to detail, and the ability to work collaboratively with Business Managers and clients within a fast-paced entertainment-focused environment.

• Undertake day-to-day bookkeeping activities for a portfolio of clients.
• Assist in managing clients' financial and personal affairs while ensuring a high level of service and client satisfaction.
• Process sales invoices accurately using Xero.
• Process receipts and financial documentation through Hubdoc.
• Prepare draft VAT returns for review and approval by Senior Business Managers and Team Leaders.
• Identify discrepancies, investigate issues, and implement appropriate resolutions.
• Liaise with Business Managers and Team Leaders to ensure client work is completed accurately and within agreed deadlines.
• Provide credit control support across the client portfolio.
• Handle financial administration and respond to HMRC-related queries when required.
• Review, organise, and store scanned post and correspondence using Dropbox.
• Support VAT and payroll registrations for new clients.
• Prepare UK Certificates of Residence, A1 Certificates, and international withholding tax documentation.
• Assist Business Managers and Team Leaders with payroll administration, including the preparation of payroll journals following payroll finalisation.
• Maintain accurate financial records and ensure compliance with relevant accounting and regulatory requirements.
• Support the wider team with ad hoc financial and administrative tasks as required.

Skills, Qualifications & Abilities

• AAT qualification and/or relevant bookkeeping experience.
• Experience performing bookkeeping and financial administration duties.
• International exposure (Essential)
• Strong attention to detail and commitment to accuracy.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to work independently using initiative while also contributing effectively within a team environment.
• Professional and confident approach to client interactions.
• Strong problem-solving skills with the ability to identify and elevate issues appropriately.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Previous experience supporting clients within the music, entertainment, creative, or media sectors.
• Experience using accounting software, particularly Xero and QuickBooks.
• Knowledge of UK VAT regulations.
• Understanding of accounts preparation, tax processes, payroll, and pensions administration.
• Experience dealing with HMRC correspondence and compliance-related matters.

Key Behaviour's

• Proactive and self-motivated.
• Highly organised with excellent follow-through.
• Takes ownership and accountability for quality of work.
• Collaborative and supportive team player.
• Committed to continuous improvement and professional development.
• Adaptable and able to thrive in a growing and evolving business environment.

Data Privacy Notice

The personal information you provide during the application and recruitment process will be used solely for recruitment purposes, in accordance with our data protection policies.

For any questions regarding data processing related to HR activities, please contact Chantal Endemann at [e-mail].

All data shared with third parties complies with applicable confidentiality and retention requirements.