Bookkeeper

Outsourced CFO; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A financial services company in Johannesburg is seeking a skilled Bookkeeper to manage invoices, payments, and reconciliations. The role requires a minimum of 2-3 years of experience and proficiency in Zoho Books. The successful candidate will play a key role in ensuring accurate financial records and compliance within a tech-driven environment. Join a team that empowers businesses through innovative financial solutions.

Qualifications

• Minimum 2-3 years’ bookkeeping experience required.
• Excellent attention to detail and organizational skills.
• Professional communication and a proactive, problem-solving mindset.

Responsibilities

• Prepare and issue client invoices and ensure they are sent timeously.
• Assist in preparing weekly debtor status reports.
• Perform daily bank reconciliations and maintain accurate supporting documentation.
• Assist with VAT201 preparation and month-end reconciliations.

Skills

Bookkeeping experience

Attention to detail

Organizational skills

Problem-solving mindset

Education

Diploma or certificate in bookkeeping or accounting

Tools

Zoho Books

Job description

We are recruiting on behalf of our client who is in the SaaS industry.

This role focuses on accurate record keeping, invoicing, payments, reconciliations, and maintaining up-to-date financial information across our group of companies.

The ideal candidate has solid bookkeeping experience, enjoys working with systems, and takes pride in ensuring accuracy and compliance in all financial processes. The ideal candidate thrives in a fast-paced, tech-driven environment, enjoys optimising processes through systems like Zoho Books and contributes to the company’s mission of empowering businesses through secure, innovative communication solutions.

Key Responsibilities

Client Invoicing & Billing

Prepare and issue client invoices (manual and recurring) and ensure they are sent timeously.

Send monthly client statements and follow up on outstanding debt

Address client billing queries together with the Client Manager and escalate unresolved matters to the Financial Manager

Raise credit notes and cancellation requests in the company’s billing system for approval by the Financial Manager

Notify clients of account suspension due to non-payment and inform the Financial Manager accordingly

Debtors Management

Track overdue accounts and assist with debt collection follow-ups

Maintain accurate debtor records and ensure statements and invoices are kept up to date in Zoho Books

Assist in preparing weekly debtor status reports

Cash flow updates and management

Provide DSO and debtor management updates to management

Payments & Creditors

Load supplier invoices and purchase orders into Zoho Books for approval

Review invoices for accuracy and ensure they are properly coded to the correct accounts

Prepare weekly and monthly payment batches and ensure supporting documentation is complete

Manage the payment approval process

Bank & Reconciliation

Perform daily bank reconciliations and maintain accurate supporting documentation

Assist with reconciliations of control accounts and ensure all transactions are correctly recorded

Maintain and update the asset register

Month-End & Compliance

Assist with VAT201 preparation and month-end reconciliations (debtors, creditors, payroll, etc.)

Ensure all financial documentation is organised and filed correctly

Support the Accountant with any additional month-end tasks and audit requirements

Support VAT, PAYE, SARS and other global statutory submissions

Assets & Financial Treatments

Record and maintain fixed asset and intangible asset registers.

Apply appropriate depreciation and amortisation treatments for :

• Hardware assets (servers, laptops, networking equipment).
• Software licenses (capitalised or expensed as per accounting policy).
• Resource costs (capitalisation of development or implementation hours when applicable and project management).

Perform periodic impairment and useful life reviews for intangible assets.

Assist in preparing audit documentation for asset verification.

Requirements

• Minimum 2-3 years’ bookkeeping experience
• Diploma or certificate in bookkeeping or accounting
• Working knowledge of Zoho Books (or similar system)
• Knowledge of SaaS financial metrics and revenue processes is advantageous
• Good understanding of bookkeeping principles and reconciliation processes.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Professional communication and a proactive, problem-solving mindset.