BID Manager In Marketing & Communications

Kena Outdoor; Johannesburg; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading construction and services firm in Johannesburg is seeking an experienced Tender Administrator to lead the sourcing, compilation, and submission of tenders. This role requires strong experience in the marketing and communications sector, as well as relevant qualifications in office administration and supply chain management. The ideal candidate will have 3-5 years’ relevant experience and a solid understanding of the tender process. Competitive market-related remuneration offered.

Qualifications

• 3-5 years’ relevant experience.
• Extension knowledge of the full spectrum Tender Process.

Responsibilities

• Take the lead in identifying and submitting tenders.
• Compile supporting documents for tender submissions.
• Achieve a tender success rate of at least 40%.

Skills

MS Office Packages (Word, Excel, PowerPoint, Outlook)

Ability to communicate on different levels

Sound decision making

Education

Matric or relevant administrative qualification

Relevant Office Administration Certificate

Supply Chain Qualification

Job description

Purpose

Take the lead in identifying and submitting tenders under Marketing, media buying & construction, services and maintenance fields and provide Office administration and support. Implement and maintain the companies ISO 9001 : 2015, ISO 45001 and ISO 14001 management systems. Candidate must be able to create strategies within the marketing and communications sector. Candidate must be able to create proposals. Candidate must be able to do methodologies within the scope of work in marketing, communications and printing services tenders.

Key responsibilities

1. Tender Sourcing

Candidate must be able to make strategies within the marketing and communication sector, must be able to create proposals and methodologies within MarketingCandidate must have full knowledge in the media space, media as a whole Identify and shortlist relevant tenders and RFQ’s on various platforms daily Clients’ websites E-Tenders Supply Chain Network Private Entity Portals 115 Info and admin mailboxes Daily and weekend newspapers Client walk in centers (e. g City Power Tender Building) Central Supplier Database Word of Mouth Take note of tender briefing sessions and make arrangements for suitable personnel to attend Evaluate tender requirements and make decisions on suitability to proceed in consultation with management Purchase tender documents Update tender tracking list and office notice board on a weekly basis Identify and follow up on private sector leads Register on relevant vendor list databases in the public and private sectors

2. Tender Compilation

Ensure that the following documents are relevant and up to date : Bank Rating and account confirmation letters Certified directors’ ID documents Certified copies of qualifications for technical teams Board resolution for authority to sign tender document Co-ordinating technical team assistance – Pricing and Methodology Compiling supporting documents Appointment and reference letters Practical completion certificates CIDB All other documents required for a successful tender / RFQ Provide pricing schedule in Excel format to technical teams for assistance with pricing Take note and incorporate additional information communicated by client during bidding period Bring the tender / RFQ document for review by management at least two days before closing date 3. Tender Submission

3. Tender Submission

Submit the tender / RFQ document at the relevant location at least 24 hours before closing date. No tender / RFQ shall be submitted on the closing date Provide a list of prices read out at the public bid openings Compile a database of competitors and their pricing patterns Respond to tender / RFQ validity extension requests from clients Where applicable, obtain feedback from clients on unsuccessful tenders Attend bid evaluation and adjudication sessions where these are open to the public (e.g. Cities of Ekurhuleni & Tshwane) Achieve a tender success rate of at least 40% Update tender tracking list Meet the branch targets as per HR Planning meeting.

Skills / Competencies

MS Office Packages (Word, Excel, PowerPoint, Outlook) Ability to communicate on different levels Sound decision making Desired experience & Qualifications. Matric or relevant administrative qualification Relevant Office Administration Certificate Supply Chain Qualification (A Strong Wish) Valid driver’s license 3-5 years’ relevant experience Extension knowledge of the full spectrum Tender Process Remuneration Market related