Banqueting Coordinator

Ziyana Business Consulting; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading event management firm in Cape Town is seeking a skilled Banqueting Coordinator to liaise with clients and ensure successful event execution. The ideal candidate has at least 2 years of experience, excellent communication skills, and the ability to multitask in a fast-paced environment. This position offers a competitive salary, benefits, and the opportunity for career growth within a dynamic hospitality team.

Benefits

Competitive salary and benefits

5% Provident Fund

Medical Aid contribution

Meals and uniform provided

Growth opportunities

Qualifications

• Minimum 2 years' experience as a Banqueting Coordinator or similar role.
• Ability to work flexible hours, including evenings, weekends, and public holidays.
• Own transport advantageous.

Responsibilities

• Liaise with clients to understand event requirements.
• Prepare event proposals, contracts, invoices, and detailed function sheets.
• Coordinate with teams to ensure seamless event delivery.

Skills

Excellent communication skills

Attention to detail

Multitasking ability

Education

Grade 12 / Matric

Tools

Microsoft Office

Opera Cloud

Micros Symphony

Job description

Overview

No Description Available

Job Description

• Liaise with clients to understand event requirements and preferences
• Act as the main point of contact from booking through event execution
• Prepare event proposals, contracts, invoices, and detailed function sheets
• Conduct site visits and venue show-arounds
• Coordinate with kitchen, service, and operations teams to ensure seamless event delivery
• Manage client queries, special requests, and last-minute changes professionally
• Maintain accurate event records, budgets, and documentation
• Distribute function sheets and communicate key event details to relevant departments
• Support Food & Beverage operations with duty manager duties when required
• Build strong guest relationships and handle complaints promptly and professionally
• Perform general administrative and operational duties as needed

Requirements

• Grade 12 / Matric
• Minimum 2 years' experience as a Banqueting Coordinator or similar role (e.g., Food & Beverage Supervisor / Junior Supervisor)
• Excellent communication skills, strong telephone and email etiquette
• Exceptional attention to detail and ability to multitask in a fast-paced environment
• Ability to work flexible hours, including evenings, weekends, and public holidays
• Proficiency in Microsoft Office; experience with event management systems beneficial (Opera Cloud & Micros Symphony preferred)
• Own transport advantageous

Benefits

• Competitive salary and benefits
• 5% Provident Fund (compulsory; part of CTC)
• Medical Aid contribution (50% toward employee membership, Discovery Classic Saver or below — voluntary)
• Meals and uniform provided on duty
• Opportunity to grow within a dynamic and supportive hospitality team
• Exposure to diverse and high-end event environments

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