Balance Sheet Bookkeeper

Rooftop Recruitment; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency is looking for a Balance Sheet Bookkeeper to manage the full function of accounts payable and produce accurate balance sheet reconciliations. The ideal candidate will have over 2 years of experience, be proficient in Sage 200 Evolution, and possess strong Excel skills. Responsibilities include preparing monthly management accounts and managing supplier relationships while ensuring compliance with audit requirements. This is a full-time, permanent position based in Johannesburg.

Qualifications

• 2+ years proven experience as a Balance Sheet Bookkeeper with full-function AP exposure.
• Strong Excel skills including pivot tables and functions.
• Solid understanding of SA VAT and audit requirements.

Responsibilities

• Responsible for balance sheet and accounts payable end-to-end.
• Deliver complete, accurate monthly balance sheet reconciliations.
• Prepare Trial Balance for monthly Management Accounts.

Skills

Sage 200 Evolution (Evo) user

Strong Excel skills

Accounts payable management

Attention to detail

Education

Diploma/Certificate in Bookkeeping/Accounting

Tools

Sage 200 Evolution (Evo)

Psiber Payroll

Job description

Balance Sheet Bookkeeper

Location: Johannesburg, Gauteng (on-site)

Department: Finance

Reports to: Finance Manager

Type: Permanent, full-time (Temp to Perm)

Responsibilities

• Responsible for balance sheet and accounts payable end-to-end.
• Deliver complete, accurate monthly balance sheet reconciliations and run a tight AP function (3-way match, supplier statement recs, payment runs, and VAT input accuracy) to support a clean, audit-ready month-end.
• Additional scope: validate and post monthly salespersons commissions (and Salary Journals).
• Prepare Trial Balance for monthly Management Accounts.

Key Responsibilities

• Month-End Close & Balance Sheet
• Prepare all balance sheet reconciliations (WD+3 target) with signed packs & supporting evidence.
• Reconcile bank & cash (cash on hand / petty cash) and clear aged items 30 days.
• Maintain inventory control accounts (GL vs. sub-ledger / Arch / ADOR).
• Manage accruals & prepayments with schedules and monthly roll-forwards.
• Maintain the fixed asset register
• Reconcile intercompany / loans / leases; resolve mismatches with counterparties.
• Payroll-related control accounts
• Accounts Payable
• Invoice processing : code, batch, and post supplier invoices / credit notes accurately and on time.
• Supplier statement reconciliations : monthly for all active vendors; investigate & clear variances.
• Payment runs : daily / weekly / monthly per cash calendar; prepare payment packs with approvals; upload EFTs securely to BOL.
• AP age analysis : maintain within terms; escalate disputed / overdue items; drive resolutions with
• Procurement & DC.
• Vendor master data : create / maintain with supporting documents; prevent duplicates; bank detail verification.
• VAT input : ensure tax invoice validity and correct VAT treatment on postings.
• Supplier relationships : respond to queries, manage credit notes, and capture early-payment discounts where approved.
• Payroll & Commissions
• Salespersons commissions (RH Arch) : extract automated commission reports, validate calculations against approved schemes / adjustments (returns, credit notes, promos), obtain DoA approvals, and Post commission journals to the GL by store / cost centre.
• Salary Journals (Psiber Payroll) : import / prepare and post monthly Salary Journals from the Psiber Payroll system (gross pay, employer contributions, deductions, leave pay)
• Ensure correct GL mapping and cost centre / store splits, and reconcile to Psiber payroll reports.
• Reconcile payroll control accounts monthly (salary clearing, PAYE / UIF / SDL, medical / provident) and ensure evidence packs align to EMP201 / EMP501 submissions.
• Controls, Compliance & Systems
• Run soft / hard close checklists; file work papers systematically.
• Support external / internal audits (sample support, walkthroughs).
• Sage 200 Evolution (Evo) power user : AP module, GRN / PO flows, sub ledger tie-outs;
• Custom / extract reports.
• Collaborate with Inventory / Warehouse (Arch / ADOR) and Procurement to resolve GL vs WMS vs. PO variances.
• Drive continuous improvement (templates, automation, root-cause fixes).
• Requirements
• 2+ years proven experience as a Balance Sheet Bookkeeper with full-function AP exposure.
• Sage 200 Evolution (Evo) hands-on, advanced user is essential
• Strong Excel (pivot tables, XLOOKUP / VLOOKUP, text / date functions, recon models).
• Demonstrated track record producing complete, signed monthly BS recon packs and supplier statement recs.
• Solid understanding of SA VAT, audit requirements, and 3-way match controls.
• Practical experience posting Salary Journals from Psiber Payroll and validating / posting commission journals.
• Advantageous: Retail / FMCG or inventory-heavy environment experience.
• Exposure to WMS / ERP integrations (Arch / ADOR) and GRN accruals / clearing.
• Diploma / Certificate in Bookkeeping / Accounting.
• Familiarity with Psiber Payroll exports / mapping and Arch commission reporting.
• Competencies
• High integrity, trustworthy, attention to detail, and accountability.
• Problem-solver who drives recon differences to root cause and prevents recurrences.
• Clear communication and stakeholder management (Stores, DC, Procurement, Production / Manufacturing, HR / Payroll, Suppliers).
• Deadline-driven with strong personal planning and checklist discipline.
• Team Player