Audit Administrator

The Legends Agency; Gqeberha; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading audit firm in Gqeberha is looking for an Audit Administrator to provide comprehensive administrative support to the audit department. Responsibilities include managing timesheets, supporting training arrangements, and ensuring compliance with quality management policies. The ideal candidate will have Grade 12 education and advanced skills in Microsoft Office, with experience in an audit setting being advantageous.

Qualifications

• Experience working in an audit department in an administrative role.
• Ability to handle pressure and a high workload.
• Attention to detail and confidentiality required.

Responsibilities

• Ensure adequate administrative support to the audit department.
• Approve travel and overtime claims for the audit staff.
• Plan audits and review jobs.

Skills

Organisational skills

Filing accuracy

Teamwork

Time management

Client service skills

Education

Grade 12

Tools

Microsoft Office (advanced level)

GreatSoft (advantageous)

Job description

JOB DESCRIPTION

Job Title:

Audit Administrator

Department:

Audit

Reports to:

Director / Training Officer

Short Summary of the purpose of the role:

Ensure that adequate administrative support is provided to the audit department and the training officer

Academic Qualifications Required:

Grade 12

Skills, Competencies, and Experience Required:

Skills:

• Organisational skills
• Filing accuracy
• Teamwork
• Time management
• Client service skills

Experience:

• Experience working in an audit department in an administrative role

Competencies:

• Communication (verbal and written)
• Confidentiality
• Attention to detail
• Ability to handle pressure and a high workload

Required Computer Package:

Microsoft Office (advanced level)

GreatSoft (advantageous)

Key Duties and Responsibilities Key Performance Indicators:

Audit Department:

• Timesheets - check and approve audit department timesheets (weekly)

• Task creations - linking task codes to clients for timesheets

• Approval of travel and overtime claims.

• Tax documents from EFILING - pulling tax documents from EFILING for clerks

• Do deed searches for the firm

• Arrange training for the audit department

• WIP (weekly)

• Year planning - planning of all audits and review jobs

• Stock counts - planning of stock counts

• Referral counts quotes, etc

• Travel arrangements for audit staff (allowances, accommodation, car rental, flights)

• Bank confirmations - requesting bank confirmations from confirmation.

• Confirm start dates of audits

Greatsoft

• Task creations
• Fee creations
• New task codes
• Add new employees (GS)
• Terminate exiting staff (GS)
• Update staff charge-outrates
• Pull monthly timesheet reports from managers and directors
• Print WIP reports for directors

Auditor General

• Invoicing
• Sending statements
• Following up on debtors

Company Vehicles

• Logbooks of PKF(PE) vehicles to be kept up to date at all times.
• Determine the process when you are not in the office.
• Maintenance of vehicles
  • Regularly physically inspect the vehicles as and when they come back from a job.
  • Before any employee makes use of a vehicle, they must inspect and when done inspect and make note of anything in case something happens on the road
  • Inspection by staff and audit administrator
  • Organize service or any maintenance issues.
  • Monthly report (before the Friday before 1stMonday / last week of the month to be sent to the managing director)
    • Scan logbooks
    • Scheduled maintenance
    • Kilometres
• Petrol cards
• Ensure everyone has a valid driver's license(on file) if using the company car.

Compliance

• Compliance with the firms System of Quality Management (SOQM), policies and procedures.
• Compliance with the firms Employee Code of Conduct which consists of the firms HR policies, SAICA, IRBA, and IESBA Codes of Conduct.

Work Complexity:

Support directors and the audit department

Level of Independence:

Work independently