Assistant Programme Officer, Cervical Cancer Prevention And Control

Clinton Health Access Initiative; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A global health organization is seeking an experienced Assistant Programme Officer to manage administrative functions for the Cervical Cancer Elimination Plan. This role involves coordinating stakeholder meetings, compiling reports, and managing records. Candidates must have a degree in administration, 2-3 years of experience, and strong communication skills. The position is based in Pretoria, South Africa, and is full-time.

Qualifications

• Minimum 2-3 years professional experience working in administration.
• Knowledge of administrative processes.
• Ability to take minutes and write reports.
• Ability to work under pressure.

Responsibilities

• Organise and coordinate all stakeholder meetings related to the programme.
• Collaborate with the Programme Manager to prepare presentations and action plans.
• Compile formal monthly and annual reports for the programme.
• Manage and maintain all programmes records.

Skills

Exceptional communication skills

Analytical skills

Interpersonal skills

Computer literacy (MS-Word, Excel, PowerPoint)

Education

Degree/diploma in administration or related field

Job description

Overview

The Clinton Health Access Initiative Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low‑and‑middle‑income countries. We work at the invitation of governments to support them and the private sector to create and sustain high‑quality health systems.

CHAI was founded in 2002 in response to the HIV / AIDS epidemic with the goal of dramatically reducing the price of life‑saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades CHAI has expanded its focus. Today along with HIV we work in conjunction with our partners to prevent and treat infectious diseases such as COVID‑19, malaria, tuberculosis and hepatitis. Our work has also expanded into cancer, diabetes, hypertension and other non‑communicable diseases and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health and health financing. With each new and innovative program our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions that programs are designed to scale nationally and learnings are shared globally.

At CHAI our people are our greatest asset and none of this work would be possible without their talent, time, dedication and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skillsets and life experiences. CHAI is deeply grounded in the countries we work in with the majority of our staff based in program countries. CHAI is an Equal Opportunity Employer and is committed to providing an environment of fairness and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds and culture.

Position Overview

CHAI is seeking a highly motivated Assistant Programme Officer executing the administrative functions of the Cervical Cancer Elimination Plan under the National Department of Health. CHAI works in a fast‑paced and results‑driven environment. The individual must have exceptional communication and analytical skills, be a strong strategic thinker and be able to adapt to differing program needs. CHAI places great value on commitment to excellence, resourcefulness, responsibility, tenacity, flexibility, independence, work ethic and humility.

Responsibilities

Key responsibilities include but are not limited to the following:

Coordination of Stakeholder Meetings and Events

• Organise and coordinate all stakeholder meetings related to the programme in consultation with Programme Manager. This includes scheduling meetings and events, arranging venues, preparing agendas and ensuring that all necessary materials are available.
• Facilitate coordination between stakeholders to ensure a harmonised national approach.

Preparation of Presentations and Programme Plans

• Collaborate closely with the Programme Manager and team members to prepare presentations and develop programme strategic, operational and action plans.
• Collaborate with various specialists within the programme to gather information and ensure that the programme plans and action plans are comprehensive and aligned with the National Department of Health national programme objectives.

Report Compilation

• Collect data and information from a wide range of programme stakeholders.
• Compile formal monthly and annual reports for the programme ensuring accuracy and adherence to deadlines.

Records Management

• Manage and maintain all programmes records. This includes keeping accurate and up‑to‑date records of programme plans, reports, research documents, financial records, meeting minutes, presentations and action plans.
• Ensure all records are well‑organised and easily accessible, providing a reliable source of information for decision‑making and programme review.
• Perform any other duties that support the strengthening of the Cervical screening and treatment programmes.

Qualifications

• A degree / diploma or equivalent in administration or a related field.
• Minimum 23 years professional experience working in administration.
• Knowledge of administrative processes.
• Good interpersonal skills and communication skills (verbal and written).
• Ability to take minutes and write reports.
• Ability to work under pressure.
• Computer literacy (MS‑Word, Excel and PowerPoint).

Employment Type : Full‑Time

Vacancy : 1