Assistant Procurement Clerk

University of Fort Hare; Kraaifontein; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A leading culinary supplies firm located in Kraaifontein is seeking a Junior Procurement Clerk to support the Procurement Manager. The role involves placing daily stock orders, monitoring inventory levels, and ensuring timely communication. Ideal candidates should have a Matric certificate, relevant qualifications, and at least 2 years of experience in procurement. Strong analytical, communication, and organizational skills are essential. The position offers a competitive salary and is suited for local residents.

Qualifications

• Minimum 2 years’ experience in procurement or stock control within retail.
• Strong analytical and problem-solving ability.
• Excellent interpersonal and communication skills.

Responsibilities

• Placing daily orders for retail stock requirements.
• Monitoring seasonal trends and adjusting orders accordingly.
• Building strong relationships with retail store managers.

Skills

Analytical ability

Problem-solving ability

Proficiency in Microsoft Excel

Communication skills

Attention to detail

Organizational ability

Independent work ethic

Team player

Education

Matric certificate or equivalent

Relevant qualification in Procurement, Supply Chain, or Retail Management

Tools

Microsoft Outlook

Procurement software

Job description

Overview

Market related entry level Monthly Basic Salary (Market related)

Cape Town – Kraaifontein: My client, a reputable company specialising in premium culinary essentials, is looking for a highly organized and proactive Junior Procurement Clerk to join its Finance Team (in a support role to the Procurement Manager).

For ease of transportation, candidates who currently reside in or around Kraaifontein are encouraged to apply

Purpose of the Role

The Procurement Clerk is responsible for ordering stock aligning with store needs and ensuring optimal stock levels through timely, accurate procurement and effective communication.

Responsibilities

• Placing daily orders for retail stock requirements
• Ensuring timely and accurate communication of stock information
• Monitoring seasonal trends and adjusting orders accordingly
• Following up on out-of-stock items and back orders
• Preparing and distributing reports, including:
• Daily and weekly store orders
• Picking orders to Warehouse/Production
• GAP scan, fridge, and back-order reports
• Stock-on-hand sheets, slow movers, and overstocks
• Maintaining accurate procurement records
• Building strong relationships with retail store managers
• Communicating delivery delays and resolutions to stores and Procurement Manager
• Assisting with stock takes and overflow orders when required
• Demonstrating flexibility and independent work ethic
• Leading by example and maintaining professional standards
• Applying 5S methodology: Sort, Set in Order, Standardise, Self-discipline, Sustain
• Taking ownership to support effective department operations

Criteria

• Matric certificate or equivalent (minimum requirement)
• Relevant qualification in Procurement, Supply Chain, or Retail Management (advantageous)
• Minimum 2 years’ experience in procurement or stock control within retail
• Strong analytical and problem-solving ability
• Proficiency in Microsoft Excel, Outlook and procurement software
• Excellent interpersonal and communication skills
• High attention to detail and organisational ability
• Able to work independently and meet deadlines
• Team player with a proactive, solutions-driven approach

Candidates who currently reside in close proximity to Kraaifontein are invited to apply for this position