Assistant Operations And Supply Chain Manager Port Elizabeth

Jobs 4 All; Gqeberha; On-site; ZAR 360 000 - 480 000; Full time

Job summary

A leading recruitment firm is seeking an experienced Assistant Operations and Supply Chain Manager to oversee procurement processes, manage supplier relationships, and optimize inventory control. This role demands strong negotiation skills, analytical capabilities, and leadership experience to ensure operational efficiency and compliance. Candidates must have experience in supply chain management and be proficient in relevant software tools.

Qualifications

• Proven ability to interact effectively with suppliers and stakeholders.
• Skilled in analyzing procurement data and making strategic decisions.
• Experienced in supervising teams and overseeing operations.

Responsibilities

• Assist in developing purchasing policies and strategies.
• Manage supplier relationships and conduct contract negotiations.
• Oversee inventory management and ensure quality assurance.

Skills

Strong Negotiation and Communication Skills

Analytical and Problem-Solving Skills

Leadership and Management Abilities

Procurement Knowledge

Technical Proficiency

Inventory and Supply Chain Management

Operations Management

Language Proficiency (English and Mandarin)

Tools

Microsoft Office Suite

ERP software

Job description

Assistant Operations and Supply chain Manager

Port Elizabeth

Job Summary

Helped oversee the procurement of goods and services for a manufacturing plant, ensuring cost-effectiveness, quality, and timely delivery. Main responsibilities included developing purchasing strategies, managing supplier relationships, negotiating contracts, and assisting in supervising a team of purchasing staff. Also contributed to inventory management, cost control, and risk mitigation.

Duties and Responsibilities

• Assist in Developing Purchasing Strategies : Contributed to creating and implementing purchasing policies and strategies aligned with organizational goals and budget.
• Supplier Management : Assisted in identifying, evaluating, and selecting suppliers based on quality, price, and reliability, while maintaining strong relationships with existing vendors.
• Contract Negotiations : Involved in or solely conducted negotiations on contracts, pricing, and delivery terms to secure optimal value.
• Inventory Management : Worked closely with inventory control teams to determine optimal stock levels, reduce waste, and ensure timely material availability.
• Cost Control : Monitored purchasing expenses, identified cost-saving opportunities, and supported management of the purchasing budget.
• Quality Assurance : Ensured that all procured goods and services met required quality standards and specifications.
• Team Supervision : Assisted in supervising and mentoring purchasing staff, delegating tasks, and guiding purchasing processes.
• Risk Management : Identified potential supply chain risks and helped develop mitigation strategies.
• Record Keeping : Maintained accurate and up-to-date records of purchases, contracts, and supplier information.
• Regulatory Compliance : Ensured purchasing activities were compliant with relevant regulations and internal policies.
• Daily Operations Oversight : Oversaw daily departmental operations in the absence or on behalf of the department manager, ensuring efficient workflow and task completion.
• Process Optimization : Identified inefficiencies in operational processes and implemented improvements to enhance productivity and reduce costs.
• Resource Management : Managed personnel, materials, and equipment to maximize resource utilization and minimize waste.
• Quality Control : Implemented and monitored quality control measures to ensure deliverables met required standards.
• Team Building : Planned and facilitated team activities, promoting a collaborative and productive work environment.
• Strategic Planning : Supported the development and execution of operational strategies aligned with broader business objectives.
• Compliance Management : Maintained adherence to company policies, safety regulations, and industry standards.
• Reporting : Prepared and presented performance and progress reports to senior management.
• Cross-Functional Communication : Ensured clear and effective communication with internal departments and stakeholders to support cohesive operations.
• Ad Hoc Duties : Performed additional functions as required, based on the needs of the department or organization.

Key Skills and Competencies

• Strong Negotiation and Communication Skills : Proven ability to interact effectively with suppliers and internal stakeholders to secure favorable terms and maintain alignment across departments.
• Analytical and Problem-Solving Skills : Skilled in analyzing procurement data, identifying trends, and making strategic, data-driven decisions.
• Leadership and Management Abilities : Experienced in supervising teams and overseeing day-to-day purchasing and operational functions.
• Procurement Knowledge : Well-versed in procurement principles and best practices, including sourcing, contract negotiation, and supplier relationship management.
• Technical Proficiency : Proficient in Microsoft Office Suite and various purchasing and ERP software systems to manage procurement workflows and reporting.
• Inventory and Supply Chain Management : Hands-on experience in managing inventory levels and understanding end-to-end supply chain operations.
• Operations Management : Background in optimizing operational efficiency and aligning supply chain functions with broader business objectives.
• Language Proficiency : Bilingual in English and Mandarin, enabling effective communication across diverse suppliers and stakeholders.

KPA (Key Performance Indicator)

• Attendance
• Communication
• Problem Solving
• H&S
• Negotiation skills

Personal Attributes

• Accuracy
• Attention to detail
• Good Understanding of business operations
• Interpersonal skills