Assistant Manager Marketing Future Toyota Administration

Toyota SA; Sandton; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading automotive company is seeking a proactive Administrative Support professional in Sandton. The role entails coordinating office activities, managing travel and expenses, and providing general administration support within the Future Mobility Department. Candidates should have at least 3 years of experience and familiarity with SAP. This position offers a chance to work in a dynamic environment dedicated to future mobility solutions.

Qualifications

• Minimum 3 years’ experience as Admin support.
• Accurate Information gathering and analysis skills are essential.
• Ability to manage and co-ordinate project activities independently.

Responsibilities

• Co-ordinate, plan and manage office activities professionally.
• Ensure timely scheduling of meetings and appointments.
• Manage travel arrangements and related admin efficiently.
• Oversee purchase requisitions and service entries on SAP.

Skills

Administration & Coordination

Proficient on SAP, including Concur

Knowledge and understanding of the motor industry

Exceptional telephone & email etiquette

Education

NQF Level 5 (240 credits - level 8 framework)

Job description

Overview

A vacancy exists within the Future Mobility Department and is based in Johannesburg. This position reports to the General Manager: Future Mobility Solutions. The main purpose of the position is to ensure smooth running of general administration functions within the Future Mobility department.

Responsibilities

• Co-ordinate, plan and manage the activities of the office in a professional, confidential, and efficient manner.
• Co-ordinate meetings, conferences and appointments for the smooth running of the day.
• Ensure all activities and co-ordination are set up timeously and accurately.
• Co-ordinate, plan and manage the diaries, travel arrangements and expense claim reports in a proactive and efficient manner.
• Schedule cross functional and exec meetings as needed.
• Manage and co-ordinate the preparation of reports and presentations.
• Deal with non-routine matters, such as special projects, with minimum specific instructions.
• Manage and create purchase requisitions and service entries on SAP for all related expenses and travel.
• Manage and co-ordinate all related admin needed for the management of the departmental
• Monitoring and management of departmental structures.
• Support with Budget process and monitoring thereof.
• Actual vs budget reports for key opex accounts
• Capex reconciliation for current projects.

Qualifications And Experience Required

• NQF Level 5 (240 credits - level 8 framework).
• Minimum 3 years’ experience as Admin support.
• Administration & Coordination.
• Proficient on SAP, including Concur.
• Knowledge and understanding of the motor industry.
• Exceptional telephone & email etiquette.

Competencies

• Accurate Information gathering and analysis
• Awareness and commitment to our mission
• Awareness of situations and decisiveness
• Communication and sharing of mid to long term plans
• Creation of innovation vision
• Establishing framework and systems for organisational review
• Feedback of evaluation and long-term development of others
• Strategic review of work methods
• Negotiation and good communication
• Relationship building

THIS APPOINTMENT WILL BE MADE IN LINE WITH THE COMPANY’S EMPLOYMENT