Assistant Manager - Admin

theapexgroup; Cape Town; On-site; ZAR 750,000 - 1,050,000; Full time

Job summary

The Apex Group, a leading global fund administration and middle-office solutions provider, seeks a qualified professional to join our team in Cape Town. This role involves building a detailed understanding of client portfolios, regulatory obligations, and ensuring timely delivery of reports and distributions.

Ideal candidates bring LLB/BCom LLB and Admitted Attorney qualifications with at least five years in fund administration or corporate entity work, excellent attention to detail, and strong

Qualifications

• LLB, BCom LLB and Admitted Attorney qualifications.
• 5 years of relevant industry experience in administration of funds or working with corporate entities.
• Sound technical knowledge of the corporate field.
• Excellent attention to detail and high levels of accuracy.
• Excellent communication and organization skills.
• Learn and understand various jurisdictions' legal and regulatory requirements, over time.
• Ability to mentor a team and manage staff.
• Fluent in English for all correspondence.

Responsibilities

• Build a detailed understanding of client portfolios and regulatory requirements; guide team members.
• Coordinate and complete regulatory obligations and client deliverables within deadlines.
• Assist with arranging income and distributions to investors and document them.
• Check tax calculations and ensure records are up to date.
• Maintain diary notes and workflows; ensure compliance with policies and SLAs.
• Support new business activities and participate in ongoing projects.

Skills

Communication

Attention to detail

Organizational skills

Mentoring

Managerial skills

Fluent English

Education

LLB

BCom LLB

Admitted Attorney

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world's largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion.

That's why, at Apex Group, we will do more than simply 'empower' you. We will work to supercharge your unique skills and experience.

Take the lead and we'll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you.

Key Responsibilities

• Building a detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members;
• Ensure the planning, coordination and completion of all regulatory obligations and client agreed deliverables within strict deadlines for the portfolio of entities are met;
• Assist with arranging income and capital distributions to investors and to correctly document the same;
• Check if tax calculations have been done and are on record;
• Maintain and monitor diary notes and workflows;
• To ensure service delivered meets company policy and/or service level agreement;
• Participate and provide support to all new business activities;
• Contribute to any relevant tasks arising out of on-going projects;
• Ensure that the client information is accurate at all times;
• Provide accurate and timely monthly reports of key management information to Management or as required;
• Manage and supervise a number of fund administrators and oversee and review team adherence to internal policies, controls and systems, including meeting any internal deadlines;
• Review minutes/records and board packs prepared by administrators;
• Act as point of contact with client directors, assistant client directors and intermediaries such as lawyers, auditors, bankers and investment managers as required;
• Establish, build and maintain strong relationships and networks with both internal, cross jurisdictional and external contacts;
• Build key relationships with client directors and assistant client directors in global offices, ensuring the team responds swiftly to requests and manage expectations;
• Contribute to the overall management of the team and business;
• Report any identified issues and risks, including legal/regulatory matters and client complaints, to senior management promptly;
• Ensure that all compliance and mandatory training is completed within required timescales;
• To act in accordance with all legal and regulatory requirements affecting the Company and ensuring that actions comply with both departmental procedures and this job description.

Skills & Experience

• Professional qualifications - LLB, BCom LLB and Admitted Attorney;
• 5 years of relevant industry/specialist experience in administration of funds/ working with corporate entities such as companies;
• Has sound technical knowledge of the corporate field;
• Excellent attention to detail and high levels of accuracy;
• Excellent communication and organization skills;
• Learn and understand various jurisdictions legal and regulatory requirements, over time;
• Act as a point of contact with internal or external stakeholders;
• The jobholder will be required to assist in the administration of various portfolios of corporate entities and requires a combination of accounting, taxation, legal, investment, and commercial experience;
• Ability to motivate and mentor a team;
• High level of managerial skills;
• Should be fluent in English and attend to all correspondence in English.