Assistant Director : Project Implementation Monitoring

Akua Property Consultants; Pretoria; On-site; ZAR 350 000 - 500 000; Full time

Job summary

A property consultancy firm in Pretoria is seeking an experienced facilities management professional for a temporary 12-month contract. The role involves overseeing infrastructure projects, developing maintenance plans, and managing stakeholder communications. Candidates should have a relevant tertiary qualification and at least 4 years of experience in facilities management, with strong skills in project management and communication.

Qualifications

• 4 years functional experience in facilities and building management, 2 years supervisory experience.
• Knowledge of Public Service policies and procedures.
• A valid Code B driving licence.

Responsibilities

• Monitor implementation of infrastructure projects in line with requirements.
• Develop maintenance plans for college facilities.
• Coordinate stakeholder communication and progress reporting.

Skills

Technical proficiency

Business Writing

Decision Making

Budgeting and financial management

Communication and Information Management

People and performance management

Project or programme management

Planning and Organising

Problem Solving

Team leadership

Education

Three-year tertiary qualification in Building Science / Architecture / Civil Engineering / Quantity Surveying / Facilities Management

Tools

Archibus

Excel

Microsoft Suite

Job description

Appointment requirements

• A three-year tertiary qualification in Building Science / Architecture / Civil Engineering / Quantity Surveying / Facilities Management, and Property Management.
• 4 years functional experience in facilities and building management, of which 2 years is supervisory experience.
• Knowledge of Public Service policies and procedures.
• Customer Service (Batho Pele Principles).
• Building / engineering technical knowledge and Legislative requirements: Occupational Health and Safety Act and OHS relevant Regulations.
• Management or higher education construction projects management environment PMO.
• Experience in Public sector project management, procurement of goods and services and contract management.
• Supervisory experience in a similar environment will be an added advantage.
• Ability to use Excel, Word, PowerPoint, Outlook and the infrastructure reporting model.
• A valid Code B driving licence.
• Proficiency in Excel and Microsoft suites.
• COIDA.
• Public Service Regulations.
• Public service Act.

National Environmental Act

• Public Finance Management Act.
• National Treasury Regulations.
• National Building Regulations and Building Standard Act.

Skills Required

• Technical proficiency.
• Business Writing.
• Decision Making.
• Budgeting and financial management.
• Communication and Information Management.
• People and performance management.
• Project or programme management.
• Planning and Organising.
• Problem Solving.
• Team leadership.

Primary functions

• Monitor the implementation of infrastructure projects in line with Infrastructure Grant requirements at institutions.
• Ensure that the annually maintenance plans are assess and develop maintenance plans for college facilities and equipment.
• Coordinate stakeholder communication and progress reporting with institutions.
• Oversee vendor contracts and service delivery.
• Implement risk management and safety protocols.
• Conduct project performance evaluations for all capital projects.
• Conduct site monitoring visits.
• Measure and confirm accuracy of measured quantities and the allocated budgets.
• Monitor and provide monthly report on IRM reporting by institutions.
• Provide reports for all site visits conducted.

Information Management

Ensure timely and accurate uploading of infrastructure data; Maintain data integrity and version control.

• Manage Archibus System: Operate and update Archibus for asset tracking, space management, and maintenance scheduling, train users and provide technical support where needed.
• Imagery Mapping System: Integrate geospatial data and imagery into infrastructure records and use mapping tools to visualize infrastructure layouts and conditions.
• Infrastructure Reporting Model (IRM): Populate and maintain the IRM with validated infrastructure data, generate reports for internal and external stakeholders.

Annual Conditional Assessment Booklet

• Assist in the Annual Conditional Assessment Booklet based on the national Building Regulations, Infrastructure Funding Norms and Standards of the DHET, Cost Norms for Infrastructure Provisioning for TVET colleges, Standardize material specifications across all colleges.

Oversee Active CIEG Projects

• Validate projects in progress by conducting site visits to verify project status and compliance.
• Document findings and flag discrepancies, measure quantities and verify cost estimates.
• Ensure estimates align with approved budgets and market rates and provide detailed site reports.

Job Type: Temporary Contract – Length: 12 months – Pay: R… per year.

Work Location: In person.