Assistant Company Secretary

Bigen Group; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A transformative organization in Pretoria seeks a Governance Officer to support the Company Secretary and Board. Responsibilities include managing meetings, drafting governance documents, and ensuring compliance with legislation. The ideal candidate has a degree in law and 1-3 years of corporate governance experience. This role offers a negotiable remuneration based on qualifications and experience.

Qualifications

• 1-3 years' company secretarial / corporate governance experience.

Responsibilities

• Support the Group Company Secretary, Board members and senior executives.
• Prepare and collate Board and Committee meeting packs.
• Manage day-to-day administrative and statutory duties.
• Ensure governance records are well maintained.

Skills

Strong organizational and time-management skills

Excellent communication and interpersonal skills

Attention to detail and accuracy

Education

Degree in Law (LLB or BCom LLB) or Advanced diploma in Law or CIS

Job description

The role involves supporting the Group Company Secretary, Board members, and senior executives within the Group, ensuring effective governance and compliance with relevant legislation.

Responsibilities

• Support the Group Company Secretary, Board members and senior executives within the Group
• Prepare, assist and collate Board and Committee meeting packs, agenda, minutes, resolution registers and action lists, and coordinate the distribution of such information
• Assist with meeting management by providing effective logistical support for all meetings and functions, and plan management meetings and workshops
• Draft and review the Board Charter, Board committee charters, Company MOI, Governance policies and other governance documents
• Ensure timely CIPC attendances (Director amendments, Annual Returns, BO Filings, company formations and deregistrations, MOI amendments, etc.)
• Maintain a well‑maintained Registry of Directors, including declaration of interests in accordance with relevant legislation
• Attend meetings and properly record accurate minutes, resolutions and action lists
• Prepare and circulate AGM Notices, resolutions of the shareholders, Board and its sub‑committees in a timely manner
• Review and update share certificates and share registers
• Prepare, draft and circulate shareholder offer letters, share sale agreements, trigger notices and other shareholder notices
• Disseminate relevant information about the company to all stakeholders in a timely manner
• Ensure governance records are well maintained and protected for all entities in the group
• Ensure that the Group is always compliant with the relevant legislation (e.g. Companies Act, GAAP, King V, Public Finance Management Act, statutory requirements, Shareholders agreement and company MOI)
• Support Finance in drafting and obtaining approval of resolutions for approval of Annual Financial Statements
• Assist with Director induction and training programmes
• Promote and assist to maintain good corporate governance within the Group
• Facilitate the evaluation process of the board, committees and individual directors
• Manage day‑to‑day administrative and statutory duties
• Liaise with shareholders, auditors, directors and other stakeholders

Qualifications

• 1‑3 years' company secretarial / corporate governance experience
• Degree in Law (LLB or BCom LLB), Advanced diploma in Law or CIS

Required Skills

• Strong organizational and time‑management skills
• Excellent communication and interpersonal skills
• Attention to detail and accuracy

Preferred Skills

• Experience in corporate governance
• Knowledge of relevant legislation and compliance requirements

Remuneration

Negotiable and based on the candidates' qualifications and years of relevant experience.

About Bigen

Bigen is a transformative, purpose‑driven organisation dedicated to fostering inclusive growth and meaningful change.

As part of our ongoing commitment to Employment Equity, we actively promote the representation and inclusion of individuals from designated groups, including persons with disabilities.

Preference will be given to suitably qualified candidates who enhance the diversity of our workforce.