Assistant Company Secretary

Bigen Africa; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading consulting firm in Pretoria seeks a Company Secretarial support specialist. You will assist with corporate governance, prepare board documentation, and maintain compliance. The ideal candidate has a relevant degree in law and 1-3 years of experience in a company secretarial role. This position offers a negotiable salary based on qualifications and experience, supporting a culture of good governance.

Qualifications

• 1-3 years' company secretarial / corporate governance experience.

Responsibilities

• Support Group Company Secretary and senior executives.
• Prepare and assist with Board and Committee meeting packs.
• Assist with meeting management and logistics.
• Draft and review governance documents.
• Maintain Registry of Directors and ensure compliance.
• Liaise with stakeholders and promote good governance.

Skills

Microsoft Office proficiency

Education

Degree in Law (LLB or BCom LLB)

Advanced diploma in Law or CIS

Job description

Employment Type

Permanent

Qualifications and Experience

Candidate must have a Degree in Law (LLB or BCom LLB), Advanced diploma in Law or CIS 1‑3 years' company secretarial / corporate governance experience.

Responsibilities

• Support Group Company Secretary, Board members and senior executives within the Group.
• Prepare, assist and collate Board and Committee meeting packs, agenda, minutes, resolution registers and action lists and coordinate their distribution.
• Assist with meeting management by providing logistical support for all meetings and functions and plan management meetings and workshops.
• Draft and review the Board Charter, Board committee charters, Company MOI, Governance policies and other governance documents.
• Timeously attend CIPC submissions (Director amendments, Annual Returns, BO filings, company formations and deregistrations, MOI amendments, etc.).
• Maintain Registry of Directors, including declaration of interests in accordance with relevant legislation.
• Attend meetings and record accurate minutes, resolutions and action lists.
• Prepare and circulate AGM notices, resolutions of shareholders, Board and its sub‑committees.
• Review and update share certificates and share registers.
• Prepare, draft and circulate shareholder offer letters, share sale agreements, trigger notices and other shareholder notices.
• Ensure timeous dissemination of all relevant information about the company to stakeholders.
• Maintain and protect governance records for all entities in the group.
• Ensure Group compliance with Companies Act, GAAP, King V, PFMA, statutory requirements, Shareholders Agreement and company MOI.
• Support Finance in drafting and obtaining approval of resolutions for approval of Annual Financial Statements.
• Assist with Director induction and training programmes.
• Promote and assist in maintaining good corporate governance within the Group.
• Facilitate the evaluation process for board, committees and individual directors.
• Manage day‑to‑day administrative and statutory duties.
• Liaise with shareholders, auditors, directors and other stakeholders.

Requirements

• Microsoft Office proficiency.

Remuneration

Negotiable and based on the candidate’s qualifications and years of relevant experience.

Start Date

11/18/12 12:00:00 AM

Closing Date

11/25/12 12:00:00 AM

Company Motto

DOING GOOD WHILE DOING BUSINESS